Attending Meetings

Current committees

Members of the public may attend and speak (see below) at all public meetings of the Council except where confidential information is being discussed. The agenda of the meeting will identify whether any meeting or part of the meeting is not open to the public and why.

Meeting rooms have a maximum capacity as follows: Council Chamber = 100; Committee Room A = 20; Committee Room B = 10.

Public meetings are a forum for respectful debate, disorderly conduct is not acceptable. The page below gives more information with links to the various committees and where you can view meeting dates, browse agendas and download relevant documents.

Speaking at Meetings

Members of the public are encouraged to participate and those wishing to speak on an agenda item will need to register with Democratic Services. Registration opens when the agenda is published and closes at 4pm on the last working day before the meeting. For most meetings, there may be up to 4 speakers per agenda item and speakers have up to 3 minutes each.,

Occasionally, when a matter is of especial public interest, the Council may resolve to increase the number of speakers. Details of this will be set out in the agenda for the relevant meeting.

For Planning Committee there may be a maximum of 4 speakers in favour of an application plus 4 speakers against an application, each with up to 3 minutes. Seperate rules apply to Licensing Sub-Committee hearings depending on the nature of the business at hand.

The documents below provide more information on attending and speaking at public meetings

Agendas

The Council has a variety of committees and meetings, each dealing with specific issues. Matters to be discussed are contained in the agenda for that meeting together with reports prepared by Officers which form the basis of the discussions and contain recommendations for decision.

Agendas are usually published five working days before the meeting (for example, if a meeting was to be held on Thursday 15th, the agenda would be published on Wednesday 8th except when there was a public holiday during the week). All agendas are published on our website on the page of the particular committee. Printed copies are available on request from the Town Hall.

Recordings

The public proceedings of a meeting will be audio recorded by the Council and made available for playback on the Council's website via the relevant committee's page.

Any other person party may also record or film meetings but are requested as a courtesy to others to give notice of this to Democratic Services before the start. Recording equipment should be discreet but not hidden and must not disturb the good order of the meeting. The Council is not liable for any third party recordings.

Entrance

All visitors wishing to attend a public meeting at the Town Hall between the hours of 9am and 5pm should report to reception via the side entrance on Monson Way. Access to meetings in the evening after 5pm will be via the main entrance on the corner of Crescent Road and Mount Pleasant Road (except assisted access).

If you have registered to speak at a meeting, please arrive approximately 15 minutes before the start of the meeting and make yourself known to the clerk.

Accessibility

Assisted access at all times is via reception on Monson Way and by use of the out-of-hours call button after 5pm.

There is a lift near the main staircase to access the first floor where the committee rooms and accessible toilet are located. There is also a platform chairlift to access the Council Chamber.

The Council Chamber and Committee Rooms A and B are equipped with hearing induction loop systems.

The AccessAble.co.uk website provides helpful information on disability access at the Council. Click here for more information.

Going Paperless

The Council is doing all it can to reduce the use of paper at meetings and all documents are available electronically. Paper copies may be limited at meetings so please contact us in advance if you need them.

The mod.gov app allows you to automatically download meeting agendas and documents to your smartphone or tablet. Click here for more information.

More Information

If you would like to discuss your accessibility requirements, or for more information on asking questions and registering to speak please contact Democratic Services, e-mail committee@tunbridgewells.gov.uk or call 01892 554179.



 

 

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