Issue - meetings

Draft Asset Management Plan 2020/21

Meeting: 05/12/2019 - Cabinet (Item 112)

112 Draft Asset Management Plan 2020/21 pdf icon PDF 121 KB

To consider and decide on the recommendations as set out in the attached report.

Additional documents:

Decision:

RESOLVED – That the Draft Asset Management Plan 2020/21 be agreed for public consultation

 

REASON FOR DECISION:

To commence a public consultation on how the Council manages its assets.

Minutes:

David Candlin, Head of Economic Development and Property and John Antoniades, Estates Manager introduced this Report that provided a management strategy for the Council’s property assets and included the following:

 

-       The 2020/21 Asset Management Plan (AMP) provided a management strategy for the Council’s property assets.  It detailed the principles, procedures and mechanisms to be adopted to effectively manage the Council’s Property Management Portfolio. 

-       It summarised the value and composition of the current portfolio and identified the main portfolio ambitions for 2020/21.

-       The main draft was done in October 2019 and had been updated accordingly as the year progressed.

-       As at 31 March 2019 the portfolio was valued at £106.77m. 

-       To date, the Council had negotiated lease renewals, new lettings and rent reviews to an increased value of approximately £72,000 per annum. 

-       All property rentals that were subject to annual rental increase at RPI had increased to the value of £5.34k per annum. 

-       The planned maintenance programme for 2019/20 would have completed works to the value of £600k by the financial year end. 

-       Capital projects to the value of £600k would have been progressed or completed during 2019/20.  Capital receipts to date totalled £1.17m.  Further work was being undertaken on land asset strategy sites and it was hoped to add £1m by the financial year end.

 

Ten Year Property Maintenance Plan

-       Periodically the Council undertook a complete review of its entire portfolio.  This process would be undertaken and completed in 2019/20. 

-       The review was slightly behind schedule with about 80 assets having had a complete review, which was about half of the total portfolio.  The remaining assets should be completed by mid/end December 2019. 

-       The 10 year asset review in terms of maintenance had identified that to keep all the properties in good repair, the cost to the Council would be approximately £5m per year for the next 10 years. 

-       There had been a number of capital submissions made for the Town Hall, 9/10 Calverley Terrace and the Assembly Hall Theatre.  In the 10 year Maintenance Plan, these buildings accounted for between £7-8m of investment needed over this period.

-       The 10 Year Property Maintenance Plan would be ready for approval for Cabinet in February 2020.

 

Discussion and responses to member questions included the following:

 

-       The phase out of the R22 refrigerant was more in terms of impact on the ozone layer rather than CO2 emissions.  But it did reduce the pollutants that the Council had been utilising over a number of years.

-       Included in the aims and objectives for the AMP for 2019/20 was reference to the Development Advisory Panel (DAP) having oversight of the plan.  The AMP for 2020/21 highlighted the role the DAP had and this was included in Appendix 2.  Oversight was through individual decision making details of which were clearly set out in the plan.  This included general reports submitted to the Management Board and decisions related to the disposal of assets  ...  view the full minutes text for item 112


Meeting: 12/11/2019 - Finance and Governance Cabinet Advisory Board (Item 70)

70 Draft Asset Management Plan 2020/21 pdf icon PDF 122 KB

To consider and provide a recommendation to Cabinet on the proposals set out in the attached report.

Additional documents:

Minutes:

John Antoniades, Estate Manager introduced this Report that provided a management strategy for the Council’s property assets and included the following:

 

-       The Draft Plan detailed the principles, procedures and mechanisms to be adopted to effectively manage the Property Management Portfolio. 

-       It summarised the value and composition of the current portfolio.

-       It identified the main ambitions for 2020/21.

-       The Draft was produced in October 2019 so would change as the year progressed. 

-       As at 31 March 2019, the portfolio was valued at £106.77m.

-       Lease renewals, rent reviews and new lettings had increased the value by approximately £39k. 

-       In addition, annual rental had increased to £5.25k per annum.

-       The planned maintenance works for 2019/20 would have completed to the value of £600k.

-       Capital projects for 2019/20 had been progressed or completed to the value of £600k.

-       £495k in Capital receipts had been received following the disposal of surplus land and assets in 2019/20. 

-       The Draft Plan included a figure of £675k for the sale of a property which was anticipated to take place in the next couple of weeks.

-       Surveys were being completed on the properties which would then be fed into the Ten Year Maintenance Plan.  This would be included as part of the Draft Plan.

-       Subject to approval, next steps would be for the  public consultation to take place.

 

Discussion and responses to member questions included the following:

 

-       The list of assets changed ad deals were progressed (this would include the outcome of auctions being held in December 2019 and February 2020).

-       With reference to the Council’s work on Climate Change, as projects were progressed there would be liaison with the Environment Officer to ensure they reflect the Council’s policy and current thinking on this issue.

 

RESOLVED – That the recommendations to Cabinet as set out in the report be supported.