Agenda, decisions and minutes

(Fee and Charges), Cabinet - Thursday, 21st November, 2019 12.00 pm

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Venue: Committee Room A, Town Hall, Royal Tunbridge Wells, TN1 1RS

Contact: Caroline Britt  Democratic Services Officer

Note: The public proceedings of the meeting will be recorded and made available for playback on the Tunbridge Wells Borough Council website 

Items
No. Item

CAB87/19

Apologies pdf icon PDF 5 KB

To receive any apologies for absence.

Minutes:

Apologies for absence were received from Councillor Stanyer.

CAB88/19

Declarations of Interest pdf icon PDF 5 KB

To receive any declarations of interest by Members in items on the agenda. For any advice on declarations of interest; please contact the Monitoring Officer before the meeting.

Minutes:

There were no disclosable pecuniary or other significant interests declared at the meeting.

CAB89/19

Notification of Visiting Members wishing to speak pdf icon PDF 6 KB

To note any members of the Council wishing to speak, of which due notice has been given in accordance with Cabinet Procedure Rule 28.4, and which item(s) they wish to speak on.

Minutes:

There were no visiting Members who had registered as wishing to speak.

CAB90/19

Questions from Members of the Council pdf icon PDF 5 KB

To receive any questions from members of the Council, of which due notice has been given in accordance with Cabinet Procedure Rule 28.3, to be submitted and answered.

Minutes:

There were no questions from members of the Council.

CAB91/19

Questions from Members of the Public pdf icon PDF 5 KB

To receive any questions from members of the public, of which due notice has been given in accordance with Cabinet Procedure Rule 28.5, to be submitted and answered.

Minutes:

There were no questions from members of the public.

CAB92/19

Consideration of the Forward Plan as at 11 November 2019 pdf icon PDF 247 KB

Minutes:

Members considered the plan. No amendments were proposed.

 

RESOLVED – That the Forward Plan as at 11 November 2019 be noted.

CAB93/19

Fees and Charges Setting 2020/21 pdf icon PDF 171 KB

Additional documents:

Decision:

RESOLVED –

 

1.         That the fees and charges set out in the report and the attached appendices be agreed; and

 

2.         That the timings for the price increases to be implemented as indicated in the report be agreed.

 

REASON FOR DECISION:

Securing revenue in line with the Medium Term Financial Strategy remains vital to balancing the budget annually in order to support all of the services provided by the Council.

 

Minutes:

Jane Fineman, Head of Finance and Procurement introduced this report to agree the fees and charges and agree the timings for the implementation of price increases and included the following:

 

-       The Report sets Fees and Charges for 2020/21 and the delivery of a budgetary income of £6.5m.

-       All income streams were covered except property rents and licencing income.  It also excluded parking fees which were assumed to remain unchanged next year.  The exception to this was a proposal to amend the discount for pay by phone purchases.

-       The Report also included a review of forecast sales volume and usages for 2021, which when multiplied by the prices proposed created the servicing income budgets for the next year. 

-       The medium term financial strategy assumed an increase of 3% for 2021. And this report achieved this with a surplus of £234,550 which would help fund Government grant reductions and inflation. 

-       The dates and details of when the price changes would take effect were detailed in the report.

-       The number of residents who had signed up to the new garden waste collection service had exceed expectations.  The budget was now set at 20,152 subscribers – the actual number as at the time of the report.  This was significantly above the anticipated 12,046 last year.  The income would be used to mitigate against the expected reduction in New Homes Bonus.

-       Government had indicated that they intended to make the income for Land Charges Searches themselves but the Council would retain responsibility for providing the data.  Government would need to give the Council notice of their intention to implement, which to date they had not done.  As such another year of income had been included in the Fees and Charges budget.

-       The report included a proposal to reduce the discount to customers who paid by phone at car parks from 40p to 20p.  The discount was in recognition of a 20p administrative charge that had been applied and as an incentive to use this method of payment.  The new contractor did not include an administrative charge so this element would be removed.  The remaining 20p incentive would be retained.  The net discount to the customer remained the same.

-       The ultimate aim was to encourage customers  to use the cheaper and electronic forms of payment. 

-       The Crematorium fees had been repackaged to make it clearer for customers.  The repackaging  had resulted in the price increase looking high – this was not the case, the overall increase was 4.6%.

-       The Go-Card was still in operation at the Theatre which also included the Ice Rink.  This incentive was a plus as it encouraged activity at an affordable level. 

-       Electric charging points were currently only available in the Crescent Road and Great Hall car parks.  It was the Council’s intention to install charging points in all car parks. 

-       At present there was no charge for the electricity used at the charging points but this was under  ...  view the full minutes text for item CAB93/19

CAB94/19

Urgent Business pdf icon PDF 5 KB

To consider any other items which the Chairman decides are urgent, for the reasons to be stated, in accordance with Section 100B(4) of the Local Government Act 1972.

Minutes:

There was no urgent business.

CAB95/19

Date of Next Meeting pdf icon PDF 5 KB

To note that the date of the next scheduled meeting is Thursday 5 December 2019 at 10:30am.

Minutes:

The next meeting would be held on Thursday 5 December 2019 commencing at 10:30am in Committee Room A at the Town Hall, Tunbridge Wells.