Agenda, decisions and draft minutes

Cabinet - Thursday, 11th March, 2021 10.30 am

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Contact: Caroline Britt  Democratic Services Officer

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Items
No. Item

CAB101/20

Apologies pdf icon PDF 8 KB

To receive any apologies for absence.

Additional documents:

Minutes:

Apologies for absence were received from Councillor Hamilton.

CAB102/20

Declarations of Interest pdf icon PDF 9 KB

To receive any declarations of interest by Members in items on the agenda. For any advice on declarations of interest; please contact the Monitoring Officer before the meeting.

Additional documents:

Minutes:

There were no disclosable pecuniary or other significant interests declared at the meeting.

CAB103/20

Notification of Visiting Members wishing to speak pdf icon PDF 9 KB

To note any members of the Council wishing to speak, of which due notice has been given in accordance with Cabinet Procedure Rule 28.4, and which item(s) they wish to speak on.

Additional documents:

Minutes:

There were no Visiting Members who had registered as wishing to speak.

CAB104/20

Minutes of the meeting dated 21 January 2021 pdf icon PDF 220 KB

To approve the minutes of a previous meeting as a correct record. The only issue relating to the minutes that can be discussed is their accuracy.

Additional documents:

Minutes:

Members reviewed the minutes. No amendments were proposed.

 

RESOLVED – That the minutes of the meeting dated 21 January 2021 be approved as a correct record.

CAB105/20

Minutes of the meeting dated 4 February 2021 pdf icon PDF 219 KB

To approve the minutes of a previous meeting as a correct record. The only issue relating to the minutes that can be discussed is their accuracy.

 

Additional documents:

Minutes:

Members reviewed the minutes.  No amendments were proposed.

 

RESOLVED – That the minutes of the meeting dated 4 February 2021 be approved as a correct record.

CAB106/20

Questions from Members of the Council pdf icon PDF 9 KB

To receive any questions from members of the Council, of which due notice has been given in accordance with Cabinet Procedure Rule 28.3, to be submitted and answered.

Additional documents:

Minutes:

There were no questions from members of the Council.

CAB107/20

Questions from Members of the Public pdf icon PDF 9 KB

To receive any questions from members of the public, of which due notice has been given in accordance with Cabinet Procedure Rule 28.5, to be submitted and answered.

Additional documents:

Minutes:

There were no questions from members of the public.

CAB108/20

Consideration of the Forward Plan as at 26 February 2021 pdf icon PDF 207 KB

To note the forthcoming items set out on the Forward Plan.

Additional documents:

Minutes:

Members considered the plan. No amendments were proposed.

 

RESOLVED – That the Forward Plan as at 26 February 2021 be noted.

CAB109/20

Capital Management Report - Quarter 3 pdf icon PDF 220 KB

To consider and decide on the recommendations as set out in the attached report.

Additional documents:

Decision:

       RESOLVED –

 

1.     That the actual gross and net expenditure for the year and the sources of finance, as shown in Appendices B to D be noted.

2.     That the proposed variations to the Capital programme, set out in note 4.3 to 4.4 be approved.

3.     That the proposed movement between years, set out in notes 4.5 to 4.16 be approved.

4.     That the inclusion of new schemes into the capital programme as set out in note 4.17 be noted.

 

REASON FOR DECISION:

Managing and forecasting capital expenditure effectively was vital in order to support all of the services provided by the Council.                      

Minutes:

Jane Fineman, Head of Finance, Procurement and Parking introduced the report that summarised the actual and forecast outturn expenditure on capital schemes as at 31 December 2021.

 

Discussion and responses to Members questions included the following:

 

-       Cabinet originally approved capital expenditure of £19.479m for 2021.

-       Since then a net £173k of projects had been rescheduled to 2021/22 or removed from the programme.  This brought the revised budget to £19.652m.

-       Approvals requested in the report brought the total forecast spend for 2020/21 to £15.894m.  This was a net decrease of £3.758m.

-       This consisted of a decrease of £3.667m for spend rescheduled to or from 2021/22 and a decrease in the forecast projected spend of £91k. 

-       The rescheduling of the £3.667m into 2021/22 consisted mainly of £2.5m for the Amelia Scott project, £922k for disabled facilities grants and £195k for housing renewal grants.  These were mainly due to the effects of the pandemic.

-       The net decrease spend of £91k consisted of £15k for the Benhall Miss Depot costs and £76k for the now closed Royal Victoria Place refurbishment project.

-       Full Council on 24 February 2021 would be asked to approve an additional £840K of capital expenditure in relation to the 2021/22 budget.  £515k of this would be used for the Crescent Road refurbishment project.  This project was being entirely funded from s106 developer funding and a successful Government Grant.

-       A capital receipt of £45k was received this quarter which was a clawback related to a previous sale of land at Red Oak.

-       The capital application for the replacement of the Benhall Mill Depot had been updated.  £688k had already been approved, but an  additional £237k was now needed for the project.  The additional funding was required for connecting into the main sewerage system with a new pumping station and for more sophisticated ventilation and heating systems that were needed in order to comply with building regulations. The whole project was still anticipated to deliver a surplus of around £475k from the sale of the land that would be made available for residential development.

 

       RESOLVED –

 

1.    That the actual gross and net expenditure for the year and the sources of finance, as shown in Appendices B to D be noted.

2.    That the proposed variations to the Capital programme, set out in note 4.3 to 4.4 be approved.

3.    That the proposed movement between years, set out in notes 4.5 to 4.16 be approved.

4.    That the inclusion of new schemes into the capital programme as set out in note 4.17 be noted.

 

REASON FOR DECISION:

Managing and forecasting capital expenditure effectively was vital in order to support all of the services provided by the Council.                      

CAB110/20

Revenue Management Report - Quarter 3 pdf icon PDF 224 KB

To consider and decide on the recommendations as set out in the attached report.

Additional documents:

Decision:

RESOLVED –

 

1.     That the Quarter 3 net expenditure on services year to date was £13,081,000, £4,093,000 more than budget be noted.

2.     That by year end the Council anticipates net expenditure of £19,484,000 on services and that this forecast is £6,620,000 over budget and a further £277,000 since Quarter 2 be noted.

3.     That by year end the Council anticipates receiving an increase in funding of £5,035,000, a further £908,000 since Quarter 2 and that this reduces the deficit to £1,585,000 over budget, an improvement of £631,000 this quarter be noted.

4.     That write offs as set out in Paragraph 2.27 and detailed in Appendix J be approved. 

REASON FOR DECISION:

To show the actual expenditure on services compared to the revised budget for the period ending 31 December 2020, and the forecast outturn position, highlighting significant variances from the revised annual budget. 

 

Minutes:

Jane Fineman, Head of Finance, Procurement and Parking introduced the report that showed actual expenditure on services compared to the revised budget for the period ending 31 December 2020.  It further included the forecast outturn position from the revised annual budget.

 

Discussion and responses to Members questions included the following:

 

-       Actual expenditure to 31 December 2020 was £13.081m, £4.093m over budget.

-       This consisted of a shortfall in income of £6.179m, less a saving in costs of £2.086m.

-       The forecast outturn for the year was now £1.585m over budget.  This was an improvement from quarter 2 of £631k.

-       At quarter 2, income from sales, fees and charges were forecast to be £6.945m under budget for the year.  This was due to the impact of the pandemic.   This had increased by £1.135m in quarter 3 to £8.08m.

-       The main changes were a further £705k for off street parking, £336k for the Assembly Hall Theatre, £350k for income from the ice rink, £200k court income and £71k from on street parking.

-       The Government compensation scheme to help cover these losses was estimated at £4.27m and this had been provided for in the forecast.  This was an increase of £545k from quarter 2.

-       TWBC was awarded a grant of £500k from the Governments Cultural Recovery Grant Fund for the Assembly Hall Theatre. Of which £445k would be used for revenue.  The additional income, as well as £28k additional furlough income had been added to the quarter 3 forecast.

-       Forecast cost savings were anticipated to be £1.46m for the year, an increase of £858k this quarter.  The main contributor was £519k of savings from staffing, mainly staff vacancies.  An additional savings of £169k had been forecast of the Assembly Hall Theatre as the theatre had remained closed.

-       There was a projected improvement in investment and bank interest of £140k. 

-       Approval was sought for £59,665 in write offs.

-       Ear marked reserves had already been approved to fund the balance of £2.216m.  This transfer could now be reduced to £1.585m.

-       As at 31 march 2020 the Council had £21.2m of usable reserves.  This included £4.09m in the General Fund and £11.26m in earmarked reserves.  The reserves had been analysed and £6.6m had been identified to be used to meet the budget deficit caused by Covid-19. 

-       The Council had sufficient reserves to cover the budget shortfall at this time. 

 

RESOLVED –

 

1.    That the Quarter 3 net expenditure on services year to date was £13,081,000, £4,093,000 more than budget be noted.

2.    That by year end the Council anticipates net expenditure of £19,484,000 on services and that this forecast is £6,620,000 over budget and a further £277,000 since Quarter 2 be noted.

3.    That by year end the Council anticipates receiving an increase in funding of £5,035,000, a further £908,000 since Quarter 2 and that this reduces the deficit to £1,585,000 over budget, an improvement of £631,000 this quarter be noted.

4.    That write offs  ...  view the full minutes text for item CAB110/20

CAB111/20

Treasury and Prudential Indicator Management Report - Quarter 3 pdf icon PDF 181 KB

To consider and decide on the recommendations as set out in the attached report.

 

Additional documents:

Decision:

RESOLVED –

 

1.     That the Treasury Management and Prudential Indicator position be noted.

2.     That the forecast for investment and bank interest is £586,000, a decrease of £47,000 from the approved budget of £633,000, but an improvement of £140,000 from the Quarter 2 projection be noted.

REASON FOR DECISION:

Ensuring effective cash flow management was vital in order to support all the services provided by the Council. The interest received from investments was an important source of income in helping to set a balanced budget.

 

Minutes:

Jane Fineman, Head of Finance, Procurement and Parking introduced the report that monitored compliance with the Treasury Management Policy and Strategy 2020/21 for the period 1 April to 31 December 2020.

 

Discussion and responses to Members questions included the following:

 

-       The projected interest from investments and bank interest for 2021 was £586k, a reduction on the budget of £47k.

-       This was a significant improvement of £140k on the quarter 2 forecast.

-       Overall, the expected interest rate was 1.22%, compared to the budget of 1.81%.

-       The increase was mainly due to the investment with the Local Authorities Property Fund.  It had been projected that the average interest rate achieved during 2021 would be lower due to the pandemic.  However, the actual dividends to the end of December 2020 was 5.04%, very similar to previous years.

-       The Councill had also negotiated improved interest rates for its current bank account and its 95 day notice account and was therefore achieving a better than expected rate on its short-term cash.

-       The Council’s £9m investment with the Property Fund was valued at £10.2m as at 31 December 2020.  This was an improvement from quarter 2 of £145k.

-       The Bank of England interest rate was 0.1% and another rise was not expected in the next 3 years.

 

RESOLVED –

 

1.    That the Treasury Management and Prudential Indicator position be noted.

2.    That the forecast for investment and bank interest is £586,000, a decrease of £47,000 from the approved budget of £633,000, but an improvement of £140,000 from the Quarter 2 projection be noted.

 

REASON FOR DECISION:

Ensuring effective cash flow management was vital in order to support all the services provided by the Council. The interest received from investments was an important source of income in helping to set a balanced budget.

 

CAB112/20

Performance Summary - Quarter 3 pdf icon PDF 187 KB

To consider and decide on the recommendations as set out in the attached report.

 

Additional documents:

Decision:

RESOLVED:

 

  1. That the summary of project performance over quarter three, 2020/21, at appendix A be noted.
  2. That the summary of service performance over quarter three, 2020/21, at appendix B be noted.
  3. That the Recovery Plans for quarter three, 2020/21, at appendices C-H be noted.

 REASON FOR DECISION:

To monitor the effectiveness of the council’s actions and plans to meet all of the objectives within the Five-Year Plan, highlight underperforming areas, and propose actions to remedy any underperformance to ensure the key objectives are met.

Minutes:

Jane Clarke, Head of Policy and Governance introduced the report that summarised the Council’s performance on its projects and services for the period 1 October to 31 December 2020.

 

Discussion and responses to Members questions included the following:

 

-       The report covered historical performance only.  The position on all projects and services might have changed since the report was written.

-       For this year, where indicators were showing as underperforming but were doing so as a direct result of the pandemic, the Council had agreed that service managers did not have to complete underperforming indicator recovery plans.

-       There were 4 projects remaining in the Five-Year Plan – counted as 6 so that the Community Hubs were counted individually.  Of those projects, 3 were Amber status and 3 were Green status.  Detailed updates on the projects were included in the report.

-       For Services, the Council collected 32 indicators of which 23 had targets.  Of the 23 with targets, 13 were performing and 10 were underperforming. 

-       To note, the indicators related to waste and recycling were being measured against quarter 2 information as quarter 3 information was not available at this time.

-       Of the 10 indicators that were underperforming, 4 were as a direct result of the pandemic and therefore no recovery plan had been submitted.

-       There had been a reduction in the overall recycling rate – less garden waste had been collected but residual waste had increased slightly.

 

RESOLVED:

 

1.    That the summary of project performance over quarter three, 2020/21, at appendix A be noted.

2.    That the summary of service performance over quarter three, 2020/21, at appendix B be noted.

3.    That the Recovery Plans for quarter three, 2020/21, at appendices C-H be noted.

 

 REASON FOR DECISION:

To monitor the effectiveness of the council’s actions and plans to meet all of the objectives within the Five-Year Plan, highlight underperforming areas, and propose actions to remedy any underperformance to ensure the key objectives are met.

CAB113/20

Cleaning and Hygiene Maintenance Tender pdf icon PDF 132 KB

To consider and decide on the recommendations as set out in the attached report.

 

Additional documents:

Decision:

 

RESOLVED: That the new Cleaning and Hygiene contract to the preferred provider be awarded for a three-year term from 1 May 2021 with the option of two annual extensions be approved.

 

    

REASON FOR DECISION:

To allow the Council to award a contract would deliver the services required and provide best value.   

Minutes:

Denise Haylett, Head of Facilities and Community Hubs presented a report that sought agreement to award a new Cleaning and Hygiene Contract for a term of 3 years with the options of two annual extensions.

 

Discussion and responses to Members questions included the following:

 

-       The current contract expired on 1 May 2021.

-       The contract would undertake the cleaning and hygiene maintenance for 10 operational sites including a sports pavilion and public conveniences.

-       The current contract included a provision for an extension, however the decision had been taken to go out to tender so that potential savings could be made.

-       The decision to go out to tender would also allow the Council to review how it delivered its services in the light of the very challenging financial position that the Covid-19 pandemic had created.

-       It would be important that the successful contractor was flexible, could present ideas and working methods that would create efficiencies and ensure savings.

-       The tender document would allocate 50% of the marks to quality (which included social value) and 50% of the marks to price.  The term of the contract would be for a period of 3 years with the possibility of 2 annual extensions.

-       The tender was issued on 29 January 2021 with a deadline for invitations of 26 February 2021.

-       The Council received 96 expressions of interest of which the Council received 18 on time submissions.  Two submissions qualified for interview.

-       The Council would ensure that the successful contractor would be able to deliver the contract service.  In addition, mechanisms would be put in place to ensure the delivery of the service was controlled with payments only being released once the Council was satisfied the service had been delivered to the required standard.

-       The preferred provider had a growing number of Kent operations, particularly around the Tunbridge Wells area.  This included a number of Council buildings and the AXA building in Tunbridge Wells.  In addition they had over 40 years’ experience of delivering cleaning services across the UK.  Their previous experience and commitment to deliver an excellent service made them the perfect partner for Tunbridge Wells.

 

To note, the matter was decided in taking the exempt information set out in the Agenda as read.

 

RESOLVED: That the new Cleaning and Hygiene contract to the preferred provider be awarded for a three-year term from 1 May 2021 with the option of two annual extensions be approved.

 

    

REASON FOR DECISION:

To allow the Council to award a contract would deliver the services required and provide best value.   

CAB114/20

Grounds Maintenance Contract - Novation and Extension pdf icon PDF 159 KB

To consider and decide on the recommendations as set out in the attached report.

 

Additional documents:

Decision:

RESOLVED –

 

1.     That delegated authority be given to the Council’s Monitoring Officer and S151 Officer to undertake all legal and financial requirements necessary and document, in order to complete the novation of the Grounds Maintenance Contract from Sudexo Limited to Tivoli Group Limited be approved.

 

2.     That delegated authority be given to the Head of Housing, Health and Environment to undertake all necessary requirements to extend the term of the Grounds Maintenance Contract by 12 months in consultation with the Council’s Monitoring Officer and S151 Officer and that the Monitoring Officer completes all necessary legal documents to do this be approved.

           

REASON FOR DECISION:

An additional extension would allow time for the Council to review the service and take account of the current financial position and emerging Five Year Plan.

 

Minutes:

Gary Stevenson, Head of Housing, Health and Environment introduced the report that recommended the novation of the Grounds Maintenance Contract from Sodexo Limited to Tivoli Group Limited  and to extend the existing contract for a period of 12 months. 

 

Discussion and responses to Members questions included the following:

 

-       The contract covered grounds maintenance services in the Borough’s parks, sports grounds, crematorium and other open spaces.

-       Sodexo had recently sold their horticultural division to Tivoli Group Limited.

-       Sodexo had sought the Council’s consent to sub contract this work to Tivoli – which had been agreed.  The work continued as previously (same staff etc.), but with different branding.   

-       It was the Council’s view that a direct contract with Tivoli would be more efficient. 

-       The option to extend for a further year would allow the Council additional time to review the service in terms of specification and delivery.

-       It would also allow the Council to review again any opportunities to introduce carbon reducing measures. 

-       A report would come back to Cabinet towards the end of 2021.

 

RESOLVED –

 

1.    That delegated authority be given to the Council’s Monitoring Officer and S151 Officer to undertake all legal and financial requirements necessary and document, in order to complete the novation of the Grounds Maintenance Contract from Sudexo Limited to Tivoli Group Limited be approved.

 

2.    That delegated authority be given to the Head of Housing, Health and Environment to undertake all necessary requirements to extend the term of the Grounds Maintenance Contract by 12 months in consultation with the Council’s Monitoring Officer and S151 Officer and that the Monitoring Officer completes all necessary legal documents to do this be approved.

           

REASON FOR DECISION:

An additional extension would allow time for the Council to review the service and take account of the current financial position and emerging Five Year Plan.

 

CAB115/20

Climate Emergency Advisory Panel - Carbon Reduction Plan pdf icon PDF 491 KB

To consider and decide on the recommendations as set out in the attached report.

 

Additional documents:

Decision:

RESOLVED –

 

  1. That the results of the 2020 Carbon audit of the Council’s own operations, services, and buildings be approved.
  2. That the recommended carbon reduction pathway and modelled scenarios as set out in the report and Corporate Carbon Descent Plan to achieve the carbon neutral target by 2030 be approved.
  3. That the Council’s first Corporate Carbon Descent Plan and actions for 2021 – 2022 and its trajectory with the aim to achieve its carbon neutral target by 2030 for its own operation, services, and buildings be approved. 

REASON FOR DECISION:

Approval would recognise the Plan as a strategic policy document which would inform key Council decision making and the Five-Year Plan.

 

Minutes:

Karin Grey, Sustainability Manager introduced the report that set out the results of the green audit and the actions that could be taken to meet the ambition to make the Council’s operations neutral by 2030 and to inform the next iteration of the Council’s Five-Year Plan.

 

Discussion and responses to Members questions included the following:

 

-       The report focused on the Council’s own carbon footprint.

-       It proposed possible actions that could be taken to meet the Council’s own ambition to make its own estate and services carbon neutral by 2030.

-       The Borough wide carbon reduction ambition will be the next phase of work activity.

-       The audit looked at data for the financial year 2018/19 to determine the Council’s energy usage that contributed to the current level of carbon emissions.

-       It was important to understand where the main emissions were that would enable the Council to deliver the more immediate reductions that would make the greatest impact. 

-       The audit was undertaken in compliance with the Greenhouse Gas protocol and divided emissions into scopes 1 to 3.  The first related to the burning of gas and fuel use, the second to the purchase of electricity and the third from the Council’s own purchased goods and services. 

-       The results of the audit were included in the report.  But to note, scope 3 that included waste and leisure services made up about half of the Council’s total emissions, but this was quite usual across all Councils.

-       To meet the target the Council would need to reduce emissions rapidly and at least by 49% by 2025. 

-       The options considered included:

o   Making properties more energy efficient.

o   Upgrading equipment including LED lighting.

o   Replacing fossil fuels with ‘green electricity’

o   Generating own renewable electricity.

o   Reviewing activities to make them more efficient.

o   Offsetting those emissions that could not be reduced.

-       Looking at the options available would allow the Council to map a path to become carbon neutral by 2030.  Details were also included showing the financial requirements needed to achieve this.

-       Based on the data and modelling undertaken, the Corporate Carbon Descent Plan was put together which would also influence and inform the Council’s future corporate strategies, planning and policies.

-       Some of the actions identified in the Corporate Carbon Descent Plan included:

o   To undertake a carbon impact assessment toolkit – to improve on the current one.

o   To ensure that all projects and work activities undertook an assessment.

o   To undertake a review of the Council’s property portfolio – to carry out an audit to assess the estate and Council assets. 

o   To develop a procurement strategy for renewable electricity.

o   To develop a communications plan that detailed the Council’s activity to the wider audience.

-       The document was a living document that would be reviewed annually.

-       It was noted that when the disposal of assets were being considered that the inclusion of any mandatory contractual terms with regards to  ...  view the full minutes text for item CAB115/20

CAB116/20

Report of the Climate Change Advisory Panel - Proposal for a Citizens Panel pdf icon PDF 222 KB

To consider and decide on the recommendations as set out in the attached report.

 

Additional documents:

Decision:

RESOLVED – 

 

1.     That the report from the Climate Emergency Action Panel, and the options for public engagement on climate issues be noted.

2.     That the report from the Climate Emergency Action Panel be forwarded onto Full Council for debate and guidance on the preferred public engagement option be approved.

REASON FOR DECISION:

To compliment the commitment by the Council to reach net carbon zero by 2030.

 

Minutes:

Paul Taylor, Director of Change and Communities introduced the report that set out the Climate Emergency Advisory Panel’s (CEAP) approach to citizen engagement and how it would proactively include young people in the process which included the following:

 

-        The report included 3 options that CEAP had researched:

o   A Citizen’s Assembly.

o   A Citizen’s Panel.

o   A Citizen’s Jury.

-       The main differences between the 3 options related mainly to cost and the number of participants.

-       The participants were selected through a randomised process that reflected the overall demographics of the Borough.

-       Citizen’s Assembly:

o   The estimated cost was between £80-£100k

o    A group of  between 40 and 75 participants.

o   The duration of the exercise was about 30 hours.

-       Citizen’s Panel:

o   The estimated cost was between £40-70K.

o   Made up of about 20 representatives.

o   The duration of the exercise was about 20 hours.

-       Citizen’s Jury:

o   The estimated cost was between £15-20K.

o   The number of participants was smaller than for the other two options, typically between 12 and 24.

o   The duration of the exercise was about 14 hours.

-       The options detailed in the report would be put forward to Cabinet and then on to Full Council for a full debate. 

 

RESOLVED – 

 

1.    That the report from the Climate Emergency Action Panel, and the options for public engagement on climate issues be noted.

2.    That the report from the Climate Emergency Action Panel be forwarded onto Full Council for debate and guidance on the preferred public engagement option be approved.

REASON FOR DECISION:

To compliment the commitment by the Council to reach net carbon zero by 2030.

 

CAB117/20

Urgent Business pdf icon PDF 9 KB

To consider any other items which the Chairman decides are urgent, for the reasons to be stated, in accordance with Section 100B(4) of the Local Government Act 1972.

Additional documents:

Minutes:

There was no urgent business.

CAB118/20

Date of Next Meeting pdf icon PDF 9 KB

To note that the date of the next scheduled meeting is Thursday 15 April 2021 at 10:30am.

Additional documents:

Minutes:

The next meeting would be held on Thursday 15 April 2021 at 10:30am. 

CAB119/20

Amelia Scott Construction Delay

Additional documents:

Decision:

RESOLVED – That the recommendations set out in the report be agreed.

 

 

REASON FOR DECISION:

To ensure all necessary mechanisms are in place to manage the continuation of the project that will enable the project to be delivered to time.

 

 

CALL-IN AND URGENCY

In accordance with the provisions Of Overview and Scrutiny Procedure Rule 14 in Part 4 of the Constitution, the Chairman of Overview and Scrutiny gave prior agreement that this decision was urgent and would not be subject to call-in as delay would seriously prejudice the Council’s or the public’s interest.

 

Minutes:

Paul Taylor, Director of Change and Communities introduced the report that provided details of delays to the build phase of the project.

 

The Report and Appendices were fully exempt from disclosure by virtue of paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended): Information relating to the financial or business affairs of any particular person including the authority holding that information.

 

-       Since the inception of the Amelia Scott project regular updates on the project regular updates on the project had been given to Cabinet, the Cabinet Advisory Boards and through a series of all-councillor briefing sessions. In addition, the establishment of a cross-party ‘Amelia Scot Member Oversight Panel’ (ASMOP).

-       The construction phase started in January 2019  and the project had progressed relatively well and broadly in line with the anticipated programme.

-       However, the building phase of the project had started to experience some delays to the programme.  A plan of action was now being taken forward to mitigate the delays and the associated implications for the budget and delivery timetable.

-       The issues related to the reasons for the delays would be robustly investigated.

-       The aim remained to complete and deliver the project to the Council’s expectations and to the aspirations of Members and stakeholders.

-       The Council would continue to investigate all opportunities for new funding schemes that would support the project going forward.

 

RESOLVED – That the recommendations set out in the report be agreed.

 

 

REASON FOR DECISION:

To ensure all necessary mechanisms are in place to manage the continuation of the project that will enable the project to be delivered to time.

 

 

CALL-IN AND URGENCY

In accordance with the provisions Of Overview and Scrutiny Procedure Rule 14 in Part 4 of the Constitution, the Chairman of Overview and Scrutiny gave prior agreement that this decision was urgent and would not be subject to call-in as delay would seriously prejudice the Council’s or the public’s interest.