Agenda and decisions

Cabinet - Thursday, 22nd September, 2022 6.30 pm

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Venue: Council Chamber, Town Hall, Royal Tunbridge Wells, TN1 1RS. View directions

Contact: Democratic Services Team 

Media

Items
No. Item

1.

Announcements pdf icon PDF 28 KB

Additional documents:

2.

Apologies pdf icon PDF 28 KB

To receive any apologies for absence.

Additional documents:

3.

Declarations of Interest pdf icon PDF 64 KB

To receive any declarations of interest by Members in items on the agenda. For any advice on declarations of interest; please contact the Monitoring Officer before the meeting.

Additional documents:

4.

Notification of Visiting Members wishing to speak pdf icon PDF 28 KB

To note any members of the Council wishing to speak, of which due notice has been given in accordance with Cabinet Procedure Rule 28.4, and which item(s) they wish to speak on.

Additional documents:

5.

Minutes of the meeting dated 20 July 2022 pdf icon PDF 185 KB

To approve the minutes of a previous meeting as a correct record. The only issue relating to the minutes that can be discussed is their accuracy.

Additional documents:

6.

Questions from Members of the Council pdf icon PDF 28 KB

To receive any questions from members of the Council, of which due notice has been given in accordance with Cabinet Procedure Rule 28.3, to be submitted and answered.

Additional documents:

7.

Questions from Members of the Public pdf icon PDF 28 KB

To receive any questions from members of the public, of which due notice has been given in accordance with Cabinet Procedure Rule 28.5, to be submitted and answered.

Additional documents:

8.

Consideration of the Forward Plan as at 23 August 2022 pdf icon PDF 276 KB

To note any forthcoming items as set out in the Forward Plan.

Additional documents:

18.

Response to Car Parking Consultation pdf icon PDF 144 KB

To consider and decide on the recommendations as set out in the associated report. 

Additional documents:

Decision:

RESOLVED –

 

1.    Increase the prices for parking as stated in the Sales Prices, Fees and Charges Cabinet report 20 July 2022 (excluding Dunorlan Park) as soon as the necessary steps to implement the changes have taken place, with the exception of:

                                      i.        The free period for Yew Tree Road, Southborough and/or

                                     ii.        The free period for Paddock Wood

 

which will be maintained while other options for funding, including those suggested in the consultation, are explored. The Council will engage with Southborough Town Council and/or Paddock Wood Town Council to discuss funding the revenue foregone by retaining the current free parking periods, be approved.

 

2.    Cabinet agree for officers to commence an informal public consultation, seeking views on options to improve the amenity value of Dunorlan Park, including the introduction of parking charges, be approved.

 

REASON FOR DECISION: To bridge some of the £944,000 revenue budget deficit for 2022/23 and support the budget setting process for 2023/24, thereby protecting other council services.

9.

Budget Projection and Strategy 2023/24 pdf icon PDF 746 KB

To consider and decide on the recommendations set out in the associated report. 

Additional documents:

Decision:

RESOLVED – That work continues towards reducing the projected budget deficit in line with the Budget Strategy, to report back in October and prior to the public consultation on the draft budget in December be approved.

 

REASON FOR DECISION: To agree the form of consultation and begin the process of setting the budget for 2023/24.

10.

Performance Summary Quarter 1 pdf icon PDF 159 KB

To consider and decide on the recommendations as set out in the associated report.

Additional documents:

Decision:

RESOLVED –

 

1.    That the summary of projected performance over quarter one, 2022/23, at Appendix A be noted.

 

2.    That the summary of service performance over quarter one, 2022/23, at Appendix B be noted.

 

3.    That the Recovery Plans for quarter one, 2022/23, at Appendices C-F be noted.

 

REASON FOR DECISION: To monitor the effectiveness of the Council’s actions and plans to meet all of the objectives within the Five-Year Plan, highlight underperforming areas, and propose actions to remedy any underperformance to ensure the key objectives are met.

11.

Revenue Management Report Quarter 1 pdf icon PDF 197 KB

To consider and decide on the recommendations as set out in the associated report. 

Additional documents:

Decision:

RESOLVED –

 

1.    That the Quarter 1 net expenditure on services year to date was £3,268,00, £224,000 less that budget be noted.

 

2.    That by year end the Council anticipates net expenditure of £15,382,000 on services be noted.  And that this forecast is £300,000 over budget be noted.

 

3.    That by year end the Council anticipates receiving an increase in funding of £300,000, due to additional investment interest, which is the same as the additional spend forecast for services be noted.

 

4.    That the new and updated charges for the Crematorium as set out in the report be approved.

 

REASON FOR DECISION: To show the actual expenditure on services compared to the revised budget for the period ended 30 June 2022, and the forecast outturn position, highlighting significant variances from the revised annual budget.

12.

Capital Management Report Quarter 1 pdf icon PDF 209 KB

To consider and decide on the recommendations as set out in the associated report. 

Additional documents:

Decision:

RESOLVED –

 

1.    That the actual gross and net expenditure for the year and the sources of finance as shown in Appendices B to D be noted.

 

2.    That the proposed variations to the Capital Programme, set out in the note 4.3 to 4.5 be approved.

 

3.    That the proposed movement between years set out in note 4.6 be approved.

 

REASON FOR DECISION: Managing and forecasting capital expenditure effectively was vital in order to support all of the services provided by the Council.

13.

Treasury and Prudential Indicator Management Report Quarter 1 pdf icon PDF 170 KB

To consider and decide on the recommendations as set out in the associated report. 

Additional documents:

Decision:

RESOLVED –

 

1.    That the Treasury Management and Prudential Indicator position for 2022/23 be noted.

 

2.    That the forecast for investment and bank interest is £745,000, an increase of £300,000 from the approved budget of £445,000 be noted.

 

REASON FOR DECISION: Ensuring effective cash flow management was vital in order to support all the services provided by the Council. The interest received from investments was an important source of income in helping to set a balanced budget.

14.

Annual Corporate Health and Safety Report pdf icon PDF 325 KB

To consider and decide on the recommendations as set out in the associated report. 

Additional documents:

Decision:

RESOLVED –

 

1.    That the contents of the report, along with the work undertaken to secure a safe and healthy working environment be noted.

 

2.    That the priorities for 2022/23 be approved.

 

REASON FOR DECISION: To ensure that the Council continues to comply with the Health and Safety at Work Act 1974 and ensure that there is effective monitoring and review of health and safety management throughout the Council.

15.

Request to Consult on Draft Air Quality Action Plan for Hawkhurst pdf icon PDF 251 KB

To consider and decide on the recommendations as set out in the associated report.

Additional documents:

Decision:

RESOLVED –

 

1.    Measure No. 8 on Appendix A to be clarified by the Environmental Protection Team Leader.

 

2.    Measure No. 1 on Appendix B be added to Appendix A.

 

3.    That authorisation be given to the Environmental Protection Team Leader to consult on the proposed actions set out in Appendix A and amended as above, as part of the development of an Air Quality Action Plan for the new Hawkhurst AQMA be approved.

 

REASON FOR DECISION: To ensure the Council continues to comply with all relevant Air Quality legislation, guidance and best practice.

16.

Corporate Carbon Reduction Plan: Year 1 Progress and Year 2 Action Plan pdf icon PDF 284 KB

Additional documents:

Decision:

RESOLVED –

 

1.    That the summary report, which provides an update on the progress of the year 1 action plan of the adopted Corporate Carbon Descent Plan, be noted.

 

2.    That the findings of the updated yearly Greenhouse Gas report up to and including 2021/22, be noted.

 

3.    That the climate emergency and carbon reduction is focused on both reducing and reaching the carbon neutral goal for our own operation and services as part of the Corporate Carbon Descent Plan. At the same time work is also progressing to develop the borough wide Climate Emergency strategy to empower and support our communities in meeting the carbon neutral goal, be noted.

 

4.    That the year 2 action plan as set out in the report to support the delivery of the objectives as identified in the Corporate Carbon Descent Plan, be approved.

 

5.    That several of the year 2 actions are already in progress and are part of the next phase of activities linked to year 1 actions. Information on progressing the year 1 action plan have also been communicated via members briefing and the members information pack, be noted.

 

REASON FOR DECISION: The recognition of a climate emergency acknowledges the importance of acting and for the Council to take an effective leadership role on climate action.

17.

Brenchley and Matfield Neighbourhood Development Plan pdf icon PDF 247 KB

To consider and decide on the recommendations as set out in the associated report. 

Additional documents:

Decision:

RESOLVED –

 

1.    That the independent examiner’s Report on the Brenchley & Matfield Neighbourhood Development Plan (BMNDP) received on 20 June 2022 at Appendix A be noted and published.

 

2.    That the BMNDP be modified in part as set out in Appendix B, according to the examiner’s recommendations, following discussion with Brenchley & Matfield Parish Council be approved.

 

3.    That the Decision Statement at Appendix C and the decision to progress the BMNDP as set out at Appendix D to referendum be approved.

 

4.    That in the event the referendum result on the BMNDP is positive with more than 50% of the vote, the Council formally makes the BMNDP as set out in Appendix D so that it has effect as part of the statutory Development Plan for the Neighbourhood Area be approved.

 

5.    That a referendum will take place on 10 November 2022 be noted.

 

REASON FOR DECISION: Approved Neighbourhood Plans become part of the development plan for the Borough and are a key document in the determination of planning applications that allow the local community to take responsibility for land use planning in their area.

19.

Urgent Business pdf icon PDF 28 KB

To consider any other items which the Chairman decides are urgent, for the reasons to be stated, in accordance with Section 100B(4) of the Local Government Act 1972.

Additional documents:

20.

Date of Next Meeting pdf icon PDF 28 KB

To note that the date of the next scheduled meeting is Thursday 27 October 2022 at 6:30pm

Additional documents:

21.

Grant of Lease to Enable Funding

Additional documents:

Decision:

RESOLVED –

 

1.    That the recommendations as set out in the exempt report, be approved.

 

REASON FOR DECISION: As set out in the report.