Agenda, decisions and minutes

Cabinet - Thursday, 8th February, 2024 6.30 pm

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Venue: Council Chamber, Town Hall, Royal Tunbridge Wells, TN1 1RS. View directions

Contact: Democratic Services Team 

Media

Items
No. Item

CAB121/23

Leaders Introduction and Announcements pdf icon PDF 28 KB

Additional documents:

Minutes:

The Leader Councillor Ben Chapelard announced that the Draft Strategic Plan was now out for public consultation. 

 

Councillor Nancy Warne, Deputy Leader and Cabinet Member for Communities announced that the Community Support Fund Panel met on Tuesday 30 January 2024 and following consideration of 13 applications to the Community Support Fund, the Panel awarded £20k each to the following organisations:

-       St Philip’s Church Community Larder

-       The Nourish Community Foodbank

-       Home-Start South West Kent

-       Age UK Tunbridge Wells

-       West Kent Mind

 

 

CAB122/23

Apologies pdf icon PDF 28 KB

To receive any apologies for absence.

Additional documents:

Minutes:

There were no apologies.

CAB123/23

Declarations of Interest pdf icon PDF 66 KB

To receive any declarations of interest by Members in items on the agenda. For any advice on declarations of interest; please contact the Monitoring Officer before the meeting.

Additional documents:

Minutes:

There were no disclosable pecuniary or other significant interests declared at the meeting.

CAB124/23

Notification of Visiting Members wishing to speak pdf icon PDF 28 KB

To note any members of the Council wishing to speak, of which due notice has been given in accordance with Cabinet Procedure Rule 28.4, and which item(s) they wish to speak on.

Additional documents:

Minutes:

There were no Visiting Members who had registered as wishing to speak.

CAB125/23

Minutes of the meeting dated 25 January 2024 pdf icon PDF 151 KB

To approve the minutes of a previous meeting as a correct record. The only issue relating to the minutes that can be discussed is their accuracy.

Additional documents:

Minutes:

Members reviewed the minutes. No amendments were proposed.

 

RESOLVED – That the minutes of the meeting dated 25 January 2024 approved as a correct record.

CAB126/23

Questions from Members of the Council pdf icon PDF 28 KB

To receive any questions from members of the Council, of which due notice has been given in accordance with Cabinet Procedure Rule 28.3, to be submitted and answered.

Additional documents:

Minutes:

There were no questions from members of the Council.

CAB127/23

Questions from Members of the Public pdf icon PDF 28 KB

To receive any questions from members of the public, of which due notice has been given in accordance with Cabinet Procedure Rule 28.5, to be submitted and answered.

Additional documents:

Minutes:

There were no questions from members of the public.

CAB128/23

Consideration of the Forward Plan as at 30 January 2024 pdf icon PDF 268 KB

To note any forthcoming items from the Forward Plan.

Additional documents:

Minutes:

Members considered the plan. No amendments were proposed.

 

RESOLVED – That the Forward Plan as at 30 January 2024 be noted.

CAB129/23

Agreement with Kent County Council to enforce Public Realm 2 pdf icon PDF 119 KB

To consider and decide on the recommendations as set out in the associated report.

 

Additional documents:

Decision:

RESOLVED –

 

1. That a service is provided to Kent County Council (KCC) to enforce the Public Realm 1 and 2 restrictions on Mount Pleasant Road, Tunbridge Wells, between 20 February and 30 June 2024 be approved.

 

2. That authorisation be given to the Director of Finance, Policy and Development (S151), in agreement with the Cabinet Member for Carbon Reduction, Sustainability and Transportation, to enter into a contractual agreement with KCC to this effect, including the key terms laid out in this paper be approved.

 

3. That authorisation be given to the Director of Finance, Policy and Development (S151), agreement with the Cabinet Member for Carbon Reduction, Sustainability and Transportation to vary the contract at the end of the term if necessary, to protect the service going forward be approved.

 

4. That authorisation be given to the Director of Finance, Policy and Development (S151), in agreement with the Cabinet Member for Carbon Reduction, Sustainability and Transportation and the Cabinet Member for Finance and Performance to allocate any proceeds of the contract in accordance with the legal advice outlined in Note 2.5 of the report be approved.

 

5. That the proceeds of the contract may only be used for the PR2 scheme, until upon the agreement of the Director of Finance, Policy and Development (s151), the Cabinet Member for Carbon Reduction, Sustainability and Transportation and the Cabinet Member for Finance and Performance, the issues relating to PR2 are resolved to their satisfaction be approved.

 

6. That a survey of the residents of York, Dudley and Newton Roads be conducted, to better understand the issues raised around parking resulting from the implementation of the Public Realm 2 restriction, the survey to be effected by the Head of Finance, Procurement and Parking in agreement with the Cabinet Member for Carbon Reduction, Sustainability and Transportation and the Chair of the Joint Transportation Board be approved.

 

REASON FOR DECISION: To provide enforcement services for safety reasons.

Minutes:

Councillor Jayne Sharratt Cabinet Member for Carbon Reduction, Sustainability and Transportation introduced Jane Fineman, Head of Finance, Procurement and Parking who presented the report set out in the agenda.

 

The Planning and Transportation Cabinet Advisory Board requested an additional recommendation (recommendation 5) to be considered by Cabinet as follows:

 

“That the proceeds of the contract may only be used for the PR2 scheme, until upon the agreement of the Director of Finance, Policy and Development (s151), the Cabinet Member for Carbon Reduction, Sustainability and Transportation and the Cabinet Member for Finance and Performance, the issues relating to PR2 are resolved to their satisfaction be approved. “

 

A further request was made for the recommendation of the Planning and Transportation Cabinet Advisory Board to be expanded  (recommendation 6) as follows: 

 

“That a survey of the residents of York, Dudley and Newton Roads be conducted, to better understand the issues raised around parking resulting from the implementation of the Public Realm 2 restriction, the survey to be effected by the Head of Finance, Procurement and Parking in agreement with the Cabinet Member for Carbon Reduction, Sustainability and Transportation and the Chair of the Joint Transportation Board be approved.”

 

Discussion and questions from Members included the following:

 

-       Following the recent petition, the Council had looked at the issue of traffic circulation.  However, the problems appeared to be related to residents returning home and being unable to find a parking space. 

-       The problem therefore was more about being able to park, rather than the circulation of traffic.

-       If the Council could resolve the parking issues, the circulation issues would also be resolved.

-       The issue went through a very robust discussion at the Planning and Transportation Cabinet Advisory Committee, particularly around the issue of how much revenue had been generated as a result of the PCN’s. 

-       The wording of the proposed new recommendation 5 allowed two Members of Cabinet to be involved to ensure that they were satisfied the issues around PR2 had been resolved before proceeding with any other financial opportunity.

-       Cabinet approved the additional recommendations 5 and 6.

 

RESOLVED –

 

1. That a service is provided to Kent County Council (KCC) to enforce the Public Realm 1 and 2 restrictions on Mount Pleasant Road, Tunbridge Wells, between 20 February and 30 June 2024 be approved.

 

2. That authorisation be given to the Director of Finance, Policy and Development (S151), in agreement with the Cabinet Member for Carbon Reduction, Sustainability and Transportation, to enter into a contractual agreement with KCC to this effect, including the key terms laid out in this paper be approved.

 

3. That authorisation be given to the Director of Finance, Policy and Development (S151), agreement with the Cabinet Member for Carbon Reduction, Sustainability and Transportation to vary the contract at the end of the term if necessary, to protect the service going forward be approved.

 

4. That authorisation be given to the Director of Finance, Policy and Development (S151), in agreement with the Cabinet  ...  view the full minutes text for item CAB129/23

CAB130/23

*People Strategy 2024-27 pdf icon PDF 151 KB

To consider and decide on the recommendations as set out in the associated report.

Additional documents:

Decision:

RESOLVED – That Full Council be recommended

 

That the People Strategy 2024-27 be endorsed and adopted.

 

REASON FOR DECISION: To ensure the Council is better equipped to attract, develop and retain staff to support the effective and efficient delivery of services.

Minutes:

Councillor Ben Chapelard, Leader of the Council introduced Paul Taylor, Director of Change and Communities who presented the report set out in the agenda.

 

Discussion and questions from Members included the following:

 

-       The Strategic Plan included an Action Plan with a tracker that allowed officers to monitor the actions against a set of priorities.

-       The timing of the actions would depend on the subject matter, e.g. Pay Policy and Staffing would be brought forward and dealt with as an initial priority.

-       There was confidence that all the actions would be delivered within the 3 year timescale of the Strategy.

-       Safeguarding sat outside the Strategic Plan.  The Council had a Safeguarding Officer who worked closely with the HR Team.

-       The Strategic Plan would be considering how best to support staff to ensure the Council continued to be a healthy and safe place to work.

-       The mental health aspects were included in the Strategy, Safeguarding remained separate.

-       Some of the issues raised in the Strategic Plan were the same has had been raised in the Corporate Leadership Council’s paper on Effective Leadership.

-       Good and effective leadership were impacted by two issues, discretionary effort where people put in a little more effort and time than required within their pay grade, and increasing peoples intentions to stay.  Both of these components should be addressed in the Strategy.

-       The recent Corporate Peer Challenge praised the Council Staff and had given the Council some opportunities to think about doing things slightly differently.

 

RESOLVED – That Full Council be recommended

 

That the People Strategy 2024-27 be endorsed and adopted.

 

REASON FOR DECISION: To ensure the Council is better equipped to attract, develop and retain staff to support the effective and efficient delivery of services.

CAB131/23

A Plan for Royal Tunbridge Wells Town Centre Draft Vision 2040 Regulation 18 (Part 1) Consultation February to April 2024 pdf icon PDF 269 KB

To consider and decide on the recommendations as set out in the associated report.

 

Additional documents:

Decision:

RESOLVED –

 

1. That the Draft Vision for the Royal Tunbridge Wells Town Centre Plan be noted.

 

2. That delegated authority be given to the Head of Planning Services to carry out any further presentational refinement work, along with any minor changes needed to the document ready for publication and consultation be approved.

 

3. That an early engagement consultation be carried out on the Draft Vision for the Royal Tunbridge Wells Town Centre Plan for a period of at least six weeks be approved.

 

4. That the responses to the public consultation be collated and taken account of in drafting the next iteration of the Plan, the Regulation 18, part 2 Full Draft Royal Tunbridge Wells Town Centre Plan ahead of further public consultation be approved.

 

REASON FOR DECISION: The Plan will be a land use planning document comprising a long term strategy up to 2040 to help create and sustain a more prosperous and sustainable town centre.

Minutes:

Councillor Hugo Pound, Cabinet Member for Housing and Planning introduced Carlos Hone, Head of Planning who presented the report set out in the agenda.

 

Discussion and questions from Members included the following:

 

-       A call for sites was undertaken in summer 2023.  Unfortunately there wasn’t  a huge response, with only about 9 or 10 sites coming forward. It was hoped that further sites would come forward as part of the consultation process.

-       Assessments of the initial sites was now underway and would continue until the draft stage of the Plan which was expected towards the end of the year.

-       A shortfall in sites could have a limiting factor on the Plan, but it was noted that because the Plan focused on the Town Centre, it was quite restrictive in terms of area and possible development sites (both residential and commercial).

-       The Plan wasn’t just about development sites, it was also about the look and feel of the Town Centre.  A lot of the challenges would therefore be around transportation, the road network and how pedestrians were managed.

-       The working group had worked hard and those involved, both within and outside the Council were commended on what had been achieved to date.

-       It was hoped the consultation would generate a good response from residents.

-       The work undertaken to ensure the consultation reached different demographics was welcomed.

-       It was also pleasing to see how sustainability, protecting nature and reducing carbon emissions, were central to many of the elements included within the Plan.

-       The Plan included many elements that would be endorsed by our European Town Planner counterparts, including Active Travel and connecting the landscape. 

-       For its size, Tunbridge Wells had the possibility of becoming one of the best places to live in because of what had been included in the Plan. 

 

RESOLVED –

 

1. That the Draft Vision for the Royal Tunbridge Wells Town Centre Plan be noted.

 

2. That delegated authority be given to the Head of Planning Services to carry out any further presentational refinement work, along with any minor changes needed to the document ready for publication and consultation be approved.

 

3. That an early engagement consultation be carried out on the Draft Vision for the Royal Tunbridge Wells Town Centre Plan for a period of at least six weeks be approved.

 

4. That the responses to the public consultation be collated and taken account of in drafting the next iteration of the Plan, the Regulation 18, part 2 Full Draft Royal Tunbridge Wells Town Centre Plan ahead of further public consultation be approved.

 

REASON FOR DECISION: The Plan will be a land use planning document comprising a long term strategy up to 2040 to help create and sustain a more prosperous and sustainable town centre.

CAB132/23

Lease of 8 Grosvenor Road - The Gateway pdf icon PDF 173 KB

To consider and decide on the recommendations as set out in the associated report.

 

Additional documents:

Decision:

RESOLVED –

 

1. That the grant of the lease referred to in the report and Appendices be approved.

 

2. That the Head of Economic Development and Property, in consultation with the Director of Finance, Policy and Development and the Cabinet Member for Finance and Performance be delegated authority to negotiate and agree the terms of the lease as set out in exempt Appendix B be approved.

 

3. That the Head of Legal Services be delegated authority to complete all legal formalities as are necessary and incidental to the recommendations in this report and to negotiate, execute and complete all necessary agreements, deeds and documents arising from or ancillary or incidental to the decisions be approved.

 

REASON FOR DECISION: Granting the lease on the property to a company of sound covenant strength at a market rent provides the Council with a readily marketable asset. 

 

Minutes:

Councillor Mark Ellis, Cabinet Member for Finance and Performance introduced David Candlin, Head of Economic Development and Property who presented the report set out in the agenda.

 

Discussion and questions from Members included the following:

 

-       This was very positive news and the recommendations should be supported.

 

To note, the matter was decided in taking the exempt information set out in the agenda as read.

 

 

RESOLVED –

 

1. That the grant of the lease referred to in the report and Appendices be approved.

 

2. That the Head of Economic Development and Property, in consultation with the Director of Finance, Policy and Development and the Cabinet Member for Finance and Performance be delegated authority to negotiate and agree the terms of the lease as set out in exempt Appendix B be approved.

 

3. That the Head of Legal Services be delegated authority to complete all legal formalities as are necessary and incidental to the recommendations in this report and to negotiate, execute and complete all necessary agreements, deeds and documents arising from or ancillary or incidental to the decisions be approved.

 

REASON FOR DECISION: Granting the lease on the property to a company of sound covenant strength at a market rent provides the Council with a readily marketable asset. 

 

CAB133/23

*Asset Management Plan 2024/25 pdf icon PDF 125 KB

To consider and decide on the recommendations as set out in the associated report.

 

Additional documents:

Decision:

RESOLVED – That Full Council be recommended

 

1. That the Asset Management plan 2024/25 be adopted.

 

2. That the Head of Economic Development and Property, in consultation with the Cabinet Member for Finance and Performance, to amend Appendix 4 of the Asset Management Plan, the list of assets for potential disposal, and amend the text in the Asset Management Plan to accommodate those changes prior to submission to Full Council be approved.

 

REASON FOR DECISION: The Plan supports the Council’s Corporate Priorities in the Five-Year Plan.

 

Minutes:

Councillor Mark Ellis, Cabinet Member for Finance and Performance introduced David Candlin, Head of Economic Development and Property who presented the report set out in the agenda.

 

Discussion and questions from Members included the following:

 

-       A recommendation was made to slightly amend the Asset Management Plan.

-       A number of car parks had been included in the asset disposal programme.

-       These had now been reviewed.

-       It had been agreed that Mount Pleasant Car Park would be sold while Meadow Road and Torrington car parks would not be sold and should therefore be removed from the Plan.

-       The recommendation would amend the Asset Management Plan prior to it going to Full Council on 28 February 2024.

-       It was agreed an additional recommendation would be added to the Asset Management Plan to adapt the wording of Appendix 4 and any other changes required. 

 

RESOLVED – That Full Council be recommended

 

1. That the Asset Management plan 2024/25 be adopted.

 

2. That the Head of Economic Development and Property, in consultation with the Cabinet Member for Finance and Performance, to amend Appendix 4 of the Asset Management Plan, the list of assets for potential disposal, and amend the text in the Asset Management Plan to accommodate those changes prior to submission to Full Council be approved.

 

REASON FOR DECISION: The Plan supports the Council’s Corporate Priorities in the Five-Year Plan.

 

CAB134/23

Property Transaction Report July to December 2023 pdf icon PDF 112 KB

To consider and decide on the recommendations as set out in the associated report.

 

Additional documents:

Decision:

RESOLVED – That the report be noted.

 

REASON FOR DECISION:  To comply with the Constitution.

Minutes:

Councillor Mark Ellis, Cabinet Member for Finance and Performance introduced David Candlin, Head of Economic Development and Property who presented the report set out in the agenda.

 

Discussion and questions from Members included the following:

 

-       As part of the condition of the Council’s acquisition of Royal Victoria Place (RVP), it was not in a position to disclose the price apart from where it needed to in order to comply with accounting regulations.

-       The Council would publish the price of RVP when it reported its quarter 3 position.

 

To note, the matter was decided in taking the exempt information set out in the agenda as read.

 

RESOLVED – That the report be noted.

 

REASON FOR DECISION:  To comply with the Constitution.

CAB135/23

*Governance Review pdf icon PDF 176 KB

To consider and decide on the recommendations as set out in the associated report.

 

Additional documents:

Decision:

RESOLVED – That Full Council be recommended

 

1. That the results of the research activities carried out and the results of the Councillor Survey be noted.

 

2. That the recommendations, committee structure and number of seats set out in Section 4 of the report be approved.

 

3. That any consequential changes to the Constitution and/or Terms of Reference for any Committee or Board, because of the new arrangements, will be brought to Full Council at its meeting on Wednesday 3 April 2024 be noted.

 

4. That a review of the new arrangements be undertaken after 12 months by the Head of Governance and Democratic Services be approved. 

 

REASON FOR DECISION:    To restructure the Council’s Governance arrangements following the changes in number of Councillors and Wards to take effect in May 2024.  

 

 

Minutes:

Councillor Ben Chapelard, Leader of the Council presented the report set out in the agenda.

 

Discussion and questions from Members included the following:

 

-       The East/West split for Planning Committee was something that Group Leaders would continue to work hard to ensure the split was balanced.

-       Responsibility for ensuring the rural voice was heard would be down to Group Leaders.

 

RESOLVED – That Full Council be recommended

 

1. That the results of the research activities carried out and the results of the Councillor Survey be noted.

 

2. That the recommendations, committee structure and number of seats set out in Section 4 of the report be approved.

 

3. That any consequential changes to the Constitution and/or Terms of Reference for any Committee or Board, because of the new arrangements, will be brought to Full Council at its meeting on Wednesday 3 April 2024 be noted.

 

4. That a review of the new arrangements be undertaken after 12 months by the Head of Governance and Democratic Services be approved. 

 

REASON FOR DECISION:    To restructure the Council’s Governance arrangements following the changes in number of Councillors and Wards to take effect in May 2024. 

 

 

CAB136/23

* Budget 2024/25 & Medium Terms Financial Strategy pdf icon PDF 998 KB

To consider and decide on the recommendations as set out in the associated report.

 

Additional documents:

Decision:

RESOLVED – That Full Council be recommended

 

1.  That the changes to the base budget along with the assumptions and approach detailed throughout the report be approved.

 

2. That the responses to the budget consultation be approved.

 

3. That the revenue budget be approved.

 

4. That the rolling forward of the capital programme including additional gross funding of £5,308,900 for new schemes listed within the report be approved.

 

5. That an increase in the ‘Basic Amount’ of Council Tax of £5.70 (2.9%) for 2024/25 for a Band D property be approved.

 

6. That, with regards to Council Tax, the Council approves to levy a 100% Long Term Empty Premium for properties that had been empty for more than 1 year from 1 April 2024 and to levy a 100% Second Home Premium for properties from 1 April 2025 be approved.

 

7. That the Pay Policy Statement 2024/25 set out in Appendix E be approved.

 

REASON FOR DECISION:  To deliver a sustainable budget to deliver the Council’s key objectives

Minutes:

Councillor Mark Ellis, Cabinet Member for Finance and Performance, introduced Lee Colyer, Director of Finance, Policy and Development who presented the report set out in the agenda.

 

Discussion and questions from Members included the following:

 

-       The graphs detailing the responses to the budget survey showed two spikes, the first one was before Christmas when the Council used the Council Tax email list.  The second was at the beginning of 2024 when the Council used the email list for Business Rate payers. 

-       The two lists helped the Council reached a broad range of demographics.

-       It was confirmed there were other premiums payable for those properties that were empty for over two years.

-       The 100% levy Second Home Premium was subject to receiving Royal Assent and the requirement to give 12 months’ notice prior to implementation.  This meant it could not come into force until 2025.

-       The Council’s finances were in good order and this was credited to the good work of the Finance Team.

-       The report also made clear the Council, for many years, had been constrained by years of underfunding from Central Government.

-       The continued underfunding meant it was impossible for the Council to plan ahead as there was no sense of where future funding would come from. 

-       Funding had been reduced which had resulted in years where there had been very little housebuilding, investment, or being able to lift  the standards and earning potential for the residents in the Borough.

-       Money was wasted on the proposal for a new Theatre and Civic Complex and many of the Council’s assets had been sold off.

-       The consequence of this was that the Borough had the lowest population growth in Kent.

-       One year settlements was not an acceptable way to organise and manage the Council’s finances.

-       Focus on social value was important to help drive demographics to encourage young people to stay in the Borough.

-       Survey results showed that residents were keen to see increases in spend for climate change initiatives.  It was also striking that 27% of residents, when asked would give a voluntary contribution to fund climate change initiatives.

-       It was noted that other organisations, such as the Kent & Medway Police and Crime Panel were having to find significant savings in order to balance their budgets.

-       The Community Support Fund also received a significant response in the survey.

-       When the Borough Partnership took control in May 2022 the deficit forecast for 2024/25 was £2.8m.  Tough decisions had to be made in order to get to a balanced budget.

-       Tunbridge Wells had one of the lowest Council Tax in Kent, which was a political decision by the previous administration which had now impacted on the Council’s ability to be able to afford to undertake some of the things it now wanted to do.

-       A letter had been sent to Simon Hoare, the Minister responsible for Local Government with a request to meet to  ...  view the full minutes text for item CAB136/23

CAB137/23

Banking Tender 2024/25 pdf icon PDF 110 KB

To consider and decide on the recommendations as set out in the associated report.

 

Additional documents:

Decision:

RESOLVED – 

 

1. That a 5-year contract to supply Banking and Merchant Services to Tunbridge Wells Borough Council be awarded to Lloyds Bank beginning 1 April 2024 be approved.

 

2. That an extension of up to 60 months at the end of the initial 5 year contract term, contingent upon on the contract continuing to provide value for money and satisfactory service performance levels be approved.

 

3. That authority be given to the Head of Legal Partnership to enter into the contract with Lloyds Bank be approved.

 

REASON FOR DECISION: A Banking and Merchant Services provider is required in order for TWBC to continue its functions.

Minutes:

Councillor Mark Ellis, Cabinet Member for Finance and Performance introduced Lee Colyer, Director of Finance, Policy and Development who presented the report set out in the agenda.

 

The report was taken as read.

 

RESOLVED – 

 

1. That a 5-year contract to supply Banking and Merchant Services to Tunbridge Wells Borough Council be awarded to Lloyds Bank beginning 1 April 2024 be approved.

 

2. That an extension of up to 60 months at the end of the initial 5 year contract term, contingent upon on the contract continuing to provide value for money and satisfactory service performance levels be approved.

 

3. That authority be given to the Head of Legal Partnership to enter into the contract with Lloyds Bank be approved.

 

REASON FOR DECISION: A Banking and Merchant Services provider is required in order for TWBC to continue its functions.

CAB138/23

*Discretionary Rate Relief Report pdf icon PDF 160 KB

To consider and decide on the recommendations as set out in the associated report.

 

Additional documents:

Decision:

RESOLVED – That Full Council be recommended

 

1. That the change to the backdating of Discretionary Rate Relief to a maximum period of 12 months be approved.

 

2. That the Retail, Hospitality and Leisure Relief Policy for 2024/25 be approved.

 

3. That a full review of the policy is carried out in 2024/25 be approved.

 

REASON FOR DECISION:.  To provide a simpler and fairer system for businesses to understand.

Minutes:

Councillor Mark Ellis, Cabinet Member for Finance and Performance introduced Lee Colyer, Director of Finance, Policy and Development who presented the report set out in the agenda.

 

Discussion and questions from Members included the following:

 

-       Details of organisations that received rate relief were published.

-       In respect of the definitions of charities, the Council relied on the definitions as detailed on the Charities Commissioners. 

 

RESOLVED – That Full Council be recommended

 

1. That the change to the backdating of Discretionary Rate Relief to a maximum period of 12 months be approved.

 

2. That the Retail, Hospitality and Leisure Relief Policy for 2024/25 be approved.

 

3. That a full review of the policy is carried out in 2024/25 be approved.

 

REASON FOR DECISION:.  To provide a simpler and fairer system for businesses to understand.

CAB139/23

Cleaning and Hygiene Maintenance Tender pdf icon PDF 257 KB

To consider and decide on the recommendations as set out in the associated report.

 

Additional documents:

Decision:

RESOLVED –

 

1. That the award of the new Cleaning and Hygiene contract to the preferred bidder for a three-year term from 1 May 2024 with the option of two extensions of one year at a time be approved.

 

2. That the drafting and completion of the contract and any relevant ancillary documentation be delegated to the Head of Legal Partnership be approved.

 

REASON FOR DECISION:  The preferred contractor met the requirements of the Council and provides a saving to the proposed budget for 2024/25.

 

Minutes:

Councillor Mark Ellis, Cabinet Member for Finance and Performance introduced the report set out in the agenda.

 

The report was taken as read.

 

To note, the matter was decided in taking the exempt information set out in the Agenda as read.

 

RESOLVED –

 

1. That the award of the new Cleaning and Hygiene contract to the preferred bidder for a three-year term from 1 May 2024 with the option of two extensions of one year at a time be approved.

 

2. That the drafting and completion of the contract and any relevant ancillary documentation be delegated to the Head of Legal Partnership be approved.

 

REASON FOR DECISION:  The preferred contractor met the requirements of the Council and provides a saving to the proposed budget for 2024/25.

 

CAB140/23

*Capital Strategy pdf icon PDF 129 KB

To consider and decide on the recommendations as set out in the associated report.

 

Additional documents:

Decision:

RESOLVED – That Full Council be recommended

 

That the Capital Strategy 2024/25, as set out in Appendix A to the report be adopted.

 

REASON FOR DECISION: To provide guidance on the Council’s capital programme and the use of its capital resources as required by the Chartered Institute for Public Finance and Accountancy and Prudential Code and Treasury Management Codes.

Minutes:

Councillor Mark Ellis, Cabinet Member for Finance and Performance introduced the report set out in the agenda.

 

The report was taken as read.

 

RESOLVED – That Full Council be recommended

 

That the Capital Strategy 2024/25, as set out in Appendix A to the report be adopted.

 

REASON FOR DECISION: To provide guidance on the Council’s capital programme and the use of its capital resources as required by the Chartered Institute for Public Finance and Accountancy and Prudential Code and Treasury Management Codes.

CAB141/23

*Treasury Management Policy and Strategy pdf icon PDF 153 KB

To consider and decide on the recommendations as set out in the associated report.

 

Additional documents:

Decision:

RESOLVED – That Full Council be recommended

 

That the Treasury Management Policy and Strategy 2024/25, as set out in Appendix A to the report, be adopted.

 

REASON FOR DECISION:  The security of the Council’s cash and effective cash flow management is vital in order to support all the services provided by the Council.  The interest received from the Council’s investments is an important source of income in helping the Council set a balanced budget.

 

Minutes:

Councillor Mark Ellis, Cabinet Member for Finance and Performance introduced the report set out in the agenda.

 

The report was taken as read.

 

RESOLVED – That Full Council be recommended

 

That the Treasury Management Policy and Strategy 2024/25, as set out in Appendix A to the report, be adopted.

 

REASON FOR DECISION:  The security of the Council’s cash and effective cash flow management is vital in order to support all the services provided by the Council.  The interest received from the Council’s investments is an important source of income in helping the Council set a balanced budget.

 

CAB142/23

Affordable Housing Commuted Sums - Land to East of Highgate Hill and South of Copthall Avenue, Hawkhurst pdf icon PDF 150 KB

To consider and decide on the recommendations as set out in the associated report.

 

Additional documents:

Decision:

RESOLVED –

 

1. That the release of S106 funding totalling £1,140,000 held by the Council in lieu for the affordable housing provision at Land To East of Highgate Hill, and South of Copthall Avenue, Hawkhurst, Cranbrook, Kent, TN18 4LS be approved.

 

2. That the Head of Housing, Health and Environment, in consultation with the Cabinet Member for Housing and Planning and the Head of the Legal Partnership, to enter into a grant agreement and all associated legal documentation with Town & Country Housing to facilitate the delivery of a mix of 18 social rented flats and houses at Land To East of Highgate Hill and South of Copthall Avenue, Hawkhurst, Cranbrook, Kent TN18 4LS (planning reference 20/02788/FULL) be approved. 

 

REASON FOR DECISION: To support the Council’s strategic objective of delivering genuinely affordable housing and ensure that households in housing need and on low incomes will be able to afford these properties.

Minutes:

Councillor Hugo Pound Cabinet Member for Housing and Planning introduced the report set out in the agenda.

 

 

Discussion and questions from Members included the following:

 

-       This was a good news story as affordable housing in rural areas was sparse.

-       60 families had been identified as in need so with 18 units becoming available, this would make a significant dent in the numbers.

-       The potential to bridge the gap of where there could be a higher standard of social rent houses which was very important.

-       The houses would be for people on the TWBC housing list and not those who currently live outside the Borough. 

 

RESOLVED –

 

1. That the release of S106 funding totalling £1,140,000 held by the Council in lieu for the affordable housing provision at Land To East of Highgate Hill, and South of Copthall Avenue, Hawkhurst, Cranbrook, Kent, TN18 4LS be approved.

 

2. That the Head of Housing, Health and Environment, in consultation with the Cabinet Member for Housing and Planning and the Head of the Legal Partnership, to enter into a grant agreement and all associated legal documentation with Town & Country Housing to facilitate the delivery of a mix of 18 social rented flats and houses at Land To East of Highgate Hill and South of Copthall Avenue, Hawkhurst, Cranbrook, Kent TN18 4LS (planning reference 20/02788/FULL) be approved. 

 

REASON FOR DECISION: To support the Council’s strategic objective of delivering genuinely affordable housing and ensure that households in housing need and on low incomes will be able to afford these properties.

CAB143/23

Award of Partnership Services Contracts pdf icon PDF 188 KB

To consider and decide on the recommendations as set out in the associated report.

 

Additional documents:

Decision:

RESOLVED –

 

1.  That delegated authority be given to the Head of Housing, Health and Environment to award the Better Care Funded Partnership Services contract to Supplier A referred to in the Exempt Appendix A, and to enter that contract with Supplier A for a period of one year from 1 April 2024 with the option of four annual extensions be approved.

 

2. That delegated authority be given to the Head of Legal Services and the S151 Officer to undertake all legal and financial requirements necessary to complete the contract be approved.

 

3. That delegated authority be given to the Head of Legal Services to negotiate and complete the contract and all ancillary documents as may be necessary be approved.

 

REASON FOR DECISION: To provide a service that gives practical support to help patients with a housing related issue to leave hospital and go home in a safe and timely manner. 

Minutes:

Councillor Hugo Pound Cabinet Member for Housing and Planning introduced the report set out in the agenda.

 

The report was taken as read.

 

To note, the matter was decided taking the exempt information set out in the Agenda as read.

 

 

RESOLVED –

 

1.  That delegated authority be given to the Head of Housing, Health and Environment to award the Better Care Funded Partnership Services contract to Supplier A referred to in the Exempt Appendix A, and to enter that contract with Supplier A for a period of one year from 1 April 2024 with the option of four annual extensions be approved.

 

2. That delegated authority be given to the Head of Legal Services and the S151 Officer to undertake all legal and financial requirements necessary to complete the contract be approved.

 

3. That delegated authority be given to the Head of Legal Services to negotiate and complete the contract and all ancillary documents as may be necessary be approved.

 

REASON FOR DECISION: To provide a service that gives practical support to help patients with a housing related issue to leave hospital and go home in a safe and timely manner. 

CAB144/23

Urgent Business pdf icon PDF 28 KB

To consider any other items which the Chairman decides are urgent, for the reasons to be stated, in accordance with Section 100B(4) of the Local Government Act 1972.

Additional documents:

Minutes:

There was no urgent business.

CAB145/23

Date of Next Meeting pdf icon PDF 28 KB

To note that the date of the next scheduled meeting is Wednesday 14 February 2024 at 5:00pm.

Additional documents:

Minutes:

The next meeting would be held on Wednesday 14 February 2024 commencing at 5:00pm.