Agenda, decisions and minutes

Cabinet - Wednesday, 14th February, 2024 5.00 pm

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Venue: Council Chamber, Town Hall, Royal Tunbridge Wells, TN1 1RS. View directions

Contact: Democratic Services Team 

Media

Items
No. Item

CAB146/23

Leaders Introduction and Announcements pdf icon PDF 28 KB

Additional documents:

Minutes:

Councillor Ben Chapelard, Leader of the Council, welcomed Maidstone Borough Council to this joint meeting. 

 

To note:  The meeting was a joint meeting with Maidstone Borough Council to discuss and approve the Revenue and Benefits Shared Service Proposal Report (Agenda Item 7).  Questions and comments from Members of Maidstone Borough Council were recorded and published separately.

CAB147/23

Apologies pdf icon PDF 28 KB

To receive any apologies for absence.

Additional documents:

Minutes:

There were no apologies.

CAB148/23

Declarations of Interest pdf icon PDF 65 KB

To receive any declarations of interest by Members in items on the agenda. For any advice on declarations of interest; please contact the Monitoring Officer before the meeting.

Additional documents:

Minutes:

There were no disclosable pecuniary or other significant interests declared at the meeting.

CAB149/23

Notification of Visiting Members wishing to speak pdf icon PDF 28 KB

To note any members of the Council wishing to speak, of which due notice has been given in accordance with Cabinet Procedure Rule 28.4, and which item(s) they wish to speak on.

Additional documents:

Minutes:

There were no Visiting Members who had registered as wishing to speak.

CAB150/23

Questions from Members of the Council pdf icon PDF 28 KB

To receive any questions from members of the Council, of which due notice has been given in accordance with Cabinet Procedure Rule 28.3, to be submitted and answered.

Additional documents:

Minutes:

There were no questions from members of the Council.

CAB151/23

Questions from Members of the Public pdf icon PDF 28 KB

To receive any questions from members of the public, of which due notice has been given in accordance with Cabinet Procedure Rule 28.5, to be submitted and answered.

Additional documents:

Minutes:

There were no questions from members of the public.

CAB152/23

Revenue and Benefits Shared Service Proposal Report pdf icon PDF 209 KB

To consider and decide on the recommendations as set out in the associated report.

Additional documents:

Decision:

RESOLVED:

 

  1. That the Mid Kent Revenues and Benefits partnership be expanded to include Swale Borough Council be approved.

 

  1. That delegation is awarded to the Director of Finance, Policy and Development to make the appropriate arrangements in line with the business case and sign the shared service collaboration agreement be approved.

 

 

REASON FOR DECISION:   To bring savings to the Council, avoid possible future additional staffing costs and provide resilience to the smaller parts of the service.

Minutes:

Zoe Kent, Interim Head of Revenue and Benefits presented the report set out in the agenda.

 

Discussion and questions from Members included the following:

 

-       The Enforcement Service had been in place since 2016.  It ran across all three authorities and was managed by Maidstone Borough Council.

-       A meeting about the Enforcement Conduct Board was held recently, attended by the Enforcement Manager along with two of the Council’s enforcement agents.  Further information was would be available in due course.

-       Details of who made up the Enforcement Conduct Board would be provided after the meeting.

-       There was no requirement for the three authorities to have the same Council Tax Reduction Scheme.  Each authority would have its own Scheme.

-       Recruitment was under way for a project manager who would be in place for 8 months to take the project forward.

-       In addition there was a project team based in Maidstone that would provide support.

-       Mid Kent Services would be meeting with each Chief Executive to ensure the project was running effectively. Project Boards would also take place fortnightly.

-       The plan to run over 5 years was in part so that the scheme was not rushed and all mechanisms were in place and running correctly so that residents were provided with the best available service.

 

To note, the matter was decided in taking the exempt information set out in the agenda as read.

 

RESOLVED:

 

  1. That the Mid Kent Revenues and Benefits partnership be expanded to include Swale Borough Council be approved.

 

  1. That delegation is awarded to the Director of Finance, Policy and Development to make the appropriate arrangements in line with the business case and sign the shared service collaboration agreement be approved.

 

 

REASON FOR DECISION:   To bring savings to the Council, avoid possible future additional staffing costs and provide resilience to the smaller parts of the service.

 

 

CAB153/23

Premises Demised by a Sublease at Royal Victoria Place pdf icon PDF 101 KB

To consider and decide on the recommendations as set out in the associated report.

Additional documents:

Decision:

RESOLVED:

 

  1. That the contribution detailed in the Exempt report towards the acquisition of the premises demised by the sublease, following which the internal entrances into RVP will be fitted out as also detailed in the Exempt report be approved.

 

  1. That delegated authority be given to the Director of Finance, Policy and Development in consultation with the Cabinet Member for Finance and Performance to agree all financial and property formalities to give effect to the above be approved.

 

  1. That delegated authority be given to the Head of Legal Services to complete all legal formalities as are necessary and incidental to the recommendations in this Report be approved.

 

REASON FOR DECISION:   To enable the delivery of the Business Plan and provide wider economic benefits for the Town Centre

 

CALL-IN AND URGENCY

In accordance with the provisions Of Overview and Scrutiny Procedure Rule 14 in Part 4 of the Constitution, the Chairman of Overview and Scrutiny gave prior agreement that this decision was urgent and would not be subject to call-in as delay would seriously prejudice the Council’s or the public’s interest.

Minutes:

Councillor Ben Chapelard, Leader of the Council introduced the report. Cabinet agreed the item would be discussed in an Exempt Session to follow immediately afterwards.

 

RESOLVED:

 

  1. That the contribution detailed in the Exempt report towards the acquisition of the premises demised by the sublease, following which the internal entrances into RVP will be fitted out as also detailed in the Exempt report be approved.

 

  1. That delegated authority be given to the Director of Finance, Policy and Development in consultation with the Cabinet Member for Finance and Performance to agree all financial and property formalities to give effect to the above be approved.

 

  1. That delegated authority be given to the Head of Legal Services to complete all legal formalities as are necessary and incidental to the recommendations in this Report be approved.

 

REASON FOR DECISION:   To enable the delivery of the Business Plan and provide wider economic benefits for the Town Centre

 

CALL-IN AND URGENCY

In accordance with the provisions Of Overview and Scrutiny Procedure Rule 14 in Part 4 of the Constitution, the Chairman of Overview and Scrutiny gave prior agreement that this decision was urgent and would not be subject to call-in as delay would seriously prejudice the Council’s or the public’s interest.

CAB154/23

Urgent Business pdf icon PDF 28 KB

To consider any other items which the Chairman decides are urgent, for the reasons to be stated, in accordance with Section 100B(4) of the Local Government Act 1972.

Additional documents:

Minutes:

There was no urgent business.

CAB155/23

Date of Next Meeting pdf icon PDF 28 KB

To note that the date of the next scheduled meeting is Thursday 21 March 2024 at 6:30pm. 

Additional documents:

Minutes:

The next meeting would be held on Thursday 21 March 2024 commencing at 6:30pm. 

CAB156/23

Exempt Appendix - Premises demised by a Sublease at Royal Victoria Place

Exempt by virtue of paragraph 3 of Schedule 12 of the Local Government Act 1972 (as amended): Information relating to the financial or business affairs of any particular person including the authority holding that information.

Additional documents:

Minutes:

RESOLVED – that pursuant to Section 100(A) of the Local Government Act 1972 and the Local Government Act (Assess to Information) Variation Order 2006, the public be excluded from the meeting for the following item of business on the grounds that it may involve the disclosure of exempt information as defined in Schedule 12A of the Act, by virtue of the particular paragraphs shown on the agenda and on the attached report.

 

Mark Ellis, Cabinet Member for Finance and Performance, introduced Lee Colyer, Director of Finance, Policy and Development who presented the report set out in the Agenda.

 

Discussion and questions from Members included:

 

-       The cost was the best commercial deal for the Council. The proposed contribution was the best and final offer from the Council towards the capital costs of the scheme.

-       There was some flexibility with payments of service charge in the early years.  This was common practice for new tenants.

-       Normal accountancy rules would apply when releasing details of the finances.

-       Confirmation of the scheme’s progression had not been finalised, but it was hoped the Council would hear something in March 2024.

-       The Independent Advisory Board has discussed the scheme in great detail and determined that it was very important that the proposal be supported.

-       Discussions with other tenants were positive.

-       Cabinet were very supportive of the scheme and agreed it should be actively progressed.

 

RESOLVED – That the decision was taken under minute item CAB153/23