Agenda and minutes

Annual Council, Full Council - Wednesday, 23rd May, 2018 10.00 am

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Venue: Council Chamber, Royal Tunbridge Wells, Kent TN1 1RS

Contact: Mathew Jefferys  Democratic and Electoral Services Manager

Note: Please note that the public proceedings of the meeting will be recorded and made available for playback on the Tunbridge Wells Borough Council website 

Items
No. Item

FC1/18

Apologies for absence

To receive any apologies for absence.

Minutes:

Apologies were received from Councillors Bulman, Chapelard, Hamilton, Hannam, Mackonochie and Stewart.

 

Councillors Heasman, Holden and Lewis-Grey were not present.

FC2/18

Declarations of Interest

To receive any declarations of interest by Members in items on the agenda. For any advice on declarations of interest; please contact the Monitoring Officer before the meeting.

Minutes:

No declarations of pecuniary or significant other interest were made.

FC3/18

Election of Mayor for the Ensuing Municipal Year

Minutes:

Councillor Mrs Soyke proposed, and Councillor Jukes seconded, that Councillor Horwood be elected as Mayor.

 

Councillors Hill and Neve, speaking about the recommendation, congratulated Councillor Horwood on being nominated Mayor for 2018/19.

 

The Chief Executive took a vote on the motion.

 

RESOLVED – That Councillor Horwood be elected Mayor of the Borough for the municipal year from 23 May 2018 to the date of the Annual Meeting 2019.

 

The newly-elected Mayor made the declaration of acceptance of office.

 

Following the declaration the meeting adjourned whilst the Mayor was robed.

 

The Mayor returned thanks for his election and stated that the main aim for his Mayoral year would be to promote the borough, support local businesses and support community organisations.

FC4/18

Presentation of Badge to Immediate Past Mayor

Minutes:

A badge of office was presented to the immediate past Mayor, Councillor Mrs Soyke, and the past Escort, Mr Peter Soyke. In addition, a photo book was presented to them both containing memories of their year in office.

 

The past Mayor returned thanks. She thanked the Provincial Grand Lodge of West Kent Freemasons for donating £10,000 to the Mayor's Charity, Domestic Abuse Volunteer Support Services, and presented the Chief Executive of DAVVS, Henu Cummins, with a cheque for £32,103.

 

The Mayoress received her badge of office.

FC5/18

Appointment of Deputy Mayor for the Ensuing Municipal Year

Minutes:

Councillor Jukes proposed, and Councillor McDermott seconded, that Councillor Scholes be appointed Deputy Mayor.

 

The Mayor took a vote on the motion.

 

RESOLVED – That Councillor Scholes be appointed Deputy Mayor of the Borough for the municipal year from 23 May 2018 to the date of the Annual Meeting 2019.

 

The newly-elected Deputy Mayor made the declaration of acceptance of office.

 

Following the declaration the Deputy Mayor was robed.

 

The Deputy Mayoress received her badge of office.

 

The Deputy Mayor returned thanks and pledged that he and the Deputy Mayoress would support the Mayor and Mayoress throughout the year to the best of their abilities.

FC6/18

Announcements from the Mayor and the Chief Executive

Minutes:

The Mayor introduced Canon Peter Stodart, Vicar of St Augustine’s Catholic Church, as his appointed Chaplain for the year.

 

The Mayor announced that his chosen charity would be Tunbridge Wells Mental Health Resource.

 

The Chief Executive had two announcements firstly, that the Cultural and Learning Hub had been granted £4.3million from the Heritage Lottery Fund and that this in turn unlocked a further £900,000 award from Arts Council. He added that it had also been decided to name the Cultural and Learning Hub after the Tunbridge Wells resident and leading campaigner in the suffrage movement Amelia Scott

 

Secondly, The Chief Executive thanked Mr Jerry Edey, The Mayor's Attendant who would be leaving the Council in June.

 

Councillor Jukes also thanked Mr Jerry Edey describing him as a credit to the borough and he wished him all the best for the future.

FC7/18

Return of Persons Elected to the Borough Council pdf icon PDF 161 KB

Minutes:

The Chief Executive, as Returning Officer for the 3 May 2018 Borough Elections, submitted the return of persons elected to Borough Councillors as set out in the agenda report.

FC8/18

Appointments to Committees, including Cabinet Portfolios pdf icon PDF 127 KB

Additional documents:

Minutes:

The Mayor introduced the item and noted that the names of those to be appointed had been tabled at the meeting.

 

Councillor Jukes proposed, and Councillor McDermott seconded, that members be appointed as set out in the tabled papers.

 

The Mayor took a vote on the motion.

 

RESOLVED –

 

1.    That the allocation of seats to committees as set out in paragraph 2.7 of the report, be approved;

 

2.    That appointments to the committees be made in accordance with the nominations made by each political group leader, as set out at Appendix A to the report;

 

3.    That the Chairmen and the Vice-Chairmen of the committees, as set out at Appendix A to the report, be approved;

 

4.    That the appointments made by the Leader of the Council to the Cabinet portfolio holder positions, as set out at Appendix B to the report, be noted;

 

5.    That the proposal to reduce the number of independent members on the Audit & Governance Committee to two be approved in principle; and

 

6.    That Mr Tony Quigley be re-appointed for a further four-year period of office as an independent member of the Audit & Governance Committee, such appointment ending on 10 June 2022.

FC9/18

Common Seal of the Council

To authorise the Common Seal of the Council to be affixed to any contract, minute, notice or other document arising out of the minutes, or pursuant to any delegation, authority or power conferred by the Council.

Minutes:

RESOLVED That the Common Seal of the Council be affixed to any contract, minute, notice or other document arising out of the minutes or pursuant to any delegation, authority or power conferred by the Council.