Agenda, decisions and minutes

General Purposes Committee - Wednesday, 17th October, 2018 6.30 pm

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Venue: Committee Room A, Town Hall, Royal Tunbridge Wells, Kent TN1 1RS

Contact: Mark O'Callaghan  Democratic Services Officer

Note: Please note that the public proceedings of the meeting will be recorded and made available for playback on the Tunbridge Wells Borough Council website 

Items
No. Item

GP1/18

Apologies

To receive any apologies for absence.

Minutes:

Apologies were received for Councillors Gooda and Mrs Thomas. Councillor Lewis-Grey was not present.

GP2/18

Declarations of Interest

To receive any declarations of interest by members of the Council in items on the agenda. For any advice on declarations of interest, please contact the Monitoring Officer.

 

Minutes:

There were no disclosable pecuniary or other significant interests declared at the meeting.

GP3/18

Notification of Visiting Members wishing to speak

To note any members of the Council wishing to speak, of which due notice has been given in accordance with Council Meeting Procedure Rule 18, and which items they wish to speak on.

Minutes:

There were no Visiting Members who had registered as wishing to speak.

GP4/18

Minutes of the meeting dated 6 July 2016 pdf icon PDF 130 KB

To approve the minutes of a previous meeting as a correct record. The only issue relating to the minutes that can be discussed is their accuracy.

Minutes:

Members reviewed the minutes, no amendments were proposed.

 

Councillor Hastie referred to minute GP5/16 in which he had enquired whether the Council was a living wage employer, the response had been that “insofar as all salaries paid equated to the living wage”. He noted that if someone was part-time that might skew the figures slightly and sought confirmation whether the Council was in a position to declare that it was a living wage employer. In response to a question from Councillor Simmons, he added that it was his intention to include all staff of the Council. It was agreed that a response would be sought outside the meeting.

 

RESOLVED – That the minutes of the meeting dated 6 July 2016 be approved as a correct record.

GP5/18

Change of Name of Brenchley Parish Council pdf icon PDF 108 KB

Additional documents:

Decision:

Notice of change of name of Parish of Brenchley

 

Local Government Act 1972 Section 75

 

Parish of Brenchley

 

 

To:    The Secretary of State for Housing, Communities and Local Government

The Director General of the Ordnance Survey

The Registrar General

The Clerk to Brenchley Parish Council

 

And to all others whom it may concern.

 

 

At its meeting on 17 October 2018, following a request from Brenchley Parish Council, Tunbridge Wells Borough Council agreed to change the name of the Parish of Brenchley.

 

Notice is now given that the name of the Parish of Brenchley is changed to the Parish of Brenchley and Matfield from 17 October 2018.

 

 

19 October 2018

 

Gary Rowland

Trainee Lawyer – Corporate Governance

Tunbridge Wells Borough Council

Town Hall

Civic Way

Tunbridge Wells

TN1 1RS

Minutes:

Mr Keith Trowell, Team Leader of Corporate Governance for Mid-Kent Legal Services, introduced the report which included the following comments:

·         The request to change the name of the Parish originated from a decision at the annual meeting of the Parish Council on 8 May 2017.

·         Section 75 of the Local Government Act 1972 gave the Council the discretionary power to consider the request and Part 3 of the Constitution assigned this function to the General Purposes Committee.

·         There was no statutory process for considering the name change, however, it was a requirement that notice of any change be given to the Secretary of State, the Director-General of the Ordinance Survey and the Registrar-General.

·         Brenchley Parish also included the village of Matfield and the request of the Parish Council was to recognise the equal importance of the villages it served.

·         Community engagement events had been arranged in both villages, there was a Brenchley and Matfield school and a joint Brenchley and Matfield website. The proposed name change would further endorse the connection.

·         The request was formally received by the Council on 8 June 2018 and had cleared various stages before being presented to this committee.

·         Whilst not required for the process, the Parish Council had undertaken a 3-week public consultation exercise with local residents. All consultation responses were set out at Appendix A to the report.

·         No objections to the proposals had been received.

 

The discussion included consideration of the following additional matters:

·         Matfield did not currently have its own parish council.

·         There were no costs involved in the name change.

·         The effort to consult local residents should be applauded and was over and above what was needed formally.

·         One consultee had suggested the name be Matfield and Brenchley but otherwise did not object to the proposed name.

 

RESOLVED –

 

1.    That the change of name request received from Brenchley Parish Council be noted; and

 

2.    That the name of the Parish of Brenchley be changed to the Parish of Brenchley and Matfield, pursuant to Section 75 of the Local Government Act 1972.

GP6/18

Urgent Business

To consider any other items which the Chairman decides are urgent, for the reasons to be stated, in accordance with Section 100B(4) of the Local Government Act 1972.

Minutes:

There was no urgent business.

GP7/18

Date of Next Meeting

To note that the next scheduled meeting is Wednesday 9 January 2019 at 6.30pm.

Minutes:

The next meeting was scheduled for Wednesday 9 January 2019 commencing at 6.30pm.