Agenda and minutes

General Purposes Committee - Tuesday, 19th January, 2021 6.30 pm

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Venue: Virtual Meeting - Online. View directions

Contact: Caroline Britt  Democratic Services Officer


No. Item


Apologies for Absence pdf icon PDF 9 KB

To receive any apologies for absence.

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There were no apologies.  Councillor Mrs Thomas was not present.



Declarations of Interest: pdf icon PDF 9 KB

To receive any declarations of interest by members in items on the agenda. For any advice on declarations of interest, please contact the Monitoring Officer.


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There were no disclosable pecuniary or other significant interests declared at the meeting.


Notification of Visiting Members wishing to speak (in accordance with Council Procedure Rule 18): pdf icon PDF 9 KB

Members should indicate which item(s) they wish to speak on and the nature of their concern/question/request for clarification.


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There were no visiting Members who had registered  as wishing to speak.


Minutes of the meeting dated 10 December 2019 pdf icon PDF 156 KB

To approve the minutes of a previous meeting as a correct record.

The only issue relating to the minutes that can be discussed is

their accuracy.

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Members reviewed the minutes.  Councillor Dr Hall gave her apologies for not attending the meeting.  No amendments were proposed.


RESOLVED – That the minutes of the meeting dated 10 December 2019 be approved as a correct record.




Consultation on a New Polling Station in Sherwood Ward (Knights' Wood) pdf icon PDF 109 KB

To consider and provide a recommendation on the proposals set out in the attached report.

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Mathew Jefferys, Democratic and Electoral Services Manager presented a report that proposed a consultation on the setting up of a new polling station in the Sherwood Ward.


Discussion and responses to Members questions included the following:


-       The Electoral Registration and Administration Act 2013 required that the Council undertake a review of its polling districts and places every 5 years.

-       The last full review went to Full Council on 18 December 2019.

-       A decision was taken at the meeting to investigate the provision for an additional polling station in the Sherwood Ward to accommodate the increased housing growth in the area.

-       No other venues aside from the Kent Skinners’ Primary School were formally considered as part of the initial review.  Ward Members were consulted but no other venues were put forward.

-       Following a site visit on 16 October 2020 the school was deemed appropriate as a polling station. 

-       The Kent Skinners’ Primary School had confirmed they were content for the school to be used as a polling station.

-       The residents of Knights Wood would be able to use the new proposed polling station, rather than travel to the TN2 Community Centre which was the only other polling station in the Sherwood North polling district.   

-       Approximately 9 streets, 527 properties, 739 electors would benefit from the new polling station.

-       The proposed consultation would be undertaken for a period of 4 weeks.  A full report would then be presented at the next General Purposes Committee on 25 February 2021.

-       The consultation, if approved, would start on 20 January 2021 and finish on 16 February 2021.   

-       Details of the consultation would be disseminated to Ward Members and the local MP.  In addition letters would be sent to residents.  Information would also be included on the TWBC website and via social media. 

-       It was noted that the number of houses in the area continued to increase and therefore over time, more residents would benefit from the new proposed polling station.  



1.    That a consultation be undertaken on the setting up of a new polling station in the Sherwood Ward. 

2.    That the list of consultees as set out in Appendix A be agreed; and

3.    That the polling station suitability and equalities consideration, as set out in Appendix B be noted. 


Urgent Business pdf icon PDF 9 KB

To consider any other items which the Chairman decides are

urgent, for the reasons to be stated, in accordance with Section

100B(4) of the Local Government Act 1972.

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There was no urgent business.


Date of Next Meeting pdf icon PDF 9 KB

The next meeting is scheduled for Thursday 25 February 2021 at 6:30pm.

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The next meeting was scheduled to take place on Thursday 25 February 2021 at 6:30pm.