Agenda and draft minutes

To receive any apologies for absence

No apologies were received.

To receive any declarations of interest by members in items on the agenda. For any advice on declarations of interest, please contact the Monitoring Officer.

Members and the Public should indicate which item(s) they wish to speak on and the nature of their concern/question/request for clarification.

Cllr Dr Hall, Mr Anthony Harris and Mr Antony Staples had registered to speak on Agenda Item 5.

To approve the minutes of a previous meeting as a correct record.  The only issue relating to the minutes that can be discussed is their accuracy.

A statement was read out by the Chair, Cllr Wormington, from Philip Wheeler, Tunbridge Wells Labour Party Branch Chair.

Registered Speakers – Cllr Dr Hall, Mr Anthony Harris and Mr Antony Staples

Jane Clarke, Head of Policy & Governance, introduced the report as set out in the agenda.

Questions and discussion from Members included the following:

-       The Chair reminded Members that they were to consider the matter of referring this matter to Full Council rather than debating the substantive issue of the merits of different electoral systems. He asked that questions and debate be focused on the referral to Full Council.

-       While the Electoral Review and the matter of Whole Council Elections were two separate subjects, they were linked and the timetable of the Electoral Review (set by the Boundary Commission) impacted the topic of Whole Council Elections as they would need to tie in. 2024 was chosen for recommendation of Whole Council Elections back in 2021 to combine PCC (Police & Crime Commissioner) and Borough elections every 4 years which would significantly reduce costs of the Election As it would be shared with the Police.

-       In terms of recharging Parishes, where elections could be combined with other Authorities, overall costs for each Authority were reduced e.g. if PCC, Parish and Borough elections were combined in 2024 costs for venue, staffing etc would be shared between all three, so only a third would be recharged to Parishes. When elections were not combined, the proportion recharged to Parishes would be greater, but Parish Council elections would always be combined in some way with a Borough election. If All-Out elections were agreed, Parishes were likely to want to be aligned to that election schedule.

-       As Whole Council Elections weren’t to come into effect until 2024, they would not effect Parish precepts until the next budgeting period.

-       Over a 4 year period, the savings of Whole Council elections to the Council in comparison to the current system were approximately £260,000.

-       The response rate to the Consultation was believed to be around average for a Council consultation, but the team who ran the consultation would be asked for further information.

-       Jane Clarke and the Officers who put the report together were commended.

-       It was queried as to what had changed between last year’s consultation and decision and this year’s and given where the Boundary Commission were with their review, whether the Consultation and debate were giving people false hope that that the Commission’s response would change. The debate with elections boiled down to whether the savings of all-out elections were worth the risk of uncontested seats when Parties could not find 39 candidates.

-       It was felt that the debate was to be left to Full Council, and that the decision of the General Purposes Committee was to refer the report and Consultation to Full Council.

-       It was felt the issue was not Party political, and the issue was cross-Party, but this was disputed by the independent  ...  view the full minutes text for item GP5/22

To consider any other items which the Chairman decides are urgent, for the reasons to be stated, in accordance with Section 100B(4) of the Local Government Act 1972.

There was no urgent business.

To note the date of the next scheduled meeting is Tuesday 17 January 2023 at 6:30pm

The next meeting was scheduled for Tuesday 17^th January 2023 at 6:30pm