Agenda and minutes

Licensing Sub-Committee - Friday, 20th December, 2019 11.00 am

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Venue: Council Chamber, Town Hall, Royal Tunbridge Wells, TN1 1RS. View directions

Contact: Emer Moran  Democratic Services Officer

No. Item


Chairman's Introduction pdf icon PDF 53 KB

Announcement on procedural matters.


The Chairman opened the meeting and introduced the members of the Sub Committee panel and officers in attendance.


The Chairman explained that the circumstances of the meeting had changed and the applicant had now submitted a request that the hearing be adjourned for a period of 6 months.  In recognition of this the Chairman invited the applicant’s representative, Mr Thomas (Solicitor) to outline the details of the revised application request.  The Committee, officers and representatives present would then be allowed an opportunity to ask questions before retiring to consider the request and make a decision.


Apologies for Absence pdf icon PDF 5 KB

Apologies for absence as reported.


No apologies were received.


Declarations of Interest: pdf icon PDF 5 KB

To receive any declarations of interest by members in items on the agenda.  For any advice on declarations of interest, please contact the Monitoring Officer.


No declarations of interest were made by members at the meeting.


Determination of an application to vary the premises licence for Colebrook Park pdf icon PDF 264 KB

Additional documents:


Mr Thomas, Solicitor for the applicant made the following comments:


·         At the time of the original application and following 2 events staged, feedback received from the Environmental Health Office was that the events had met with current criteria.  It was therefore understood that there would be no issue with this application.

·         The applicant was keen to ensure that any event staged met the relevant criteria and did not breach the noise nuisance objective.  They would work with Environmental Health and local residents in order to achieve this. 

·         At a meeting held with Environmental Health (Monday 16 December 2019) it was suggested that a fresh noise report from an expert would be beneficial, especially regarding background levels as the application request included an extension of hours to 4:00 – 4:30am. 

·         A number of suggestions were taken on board and a modified application request was forwarded to Licencing on Wednesday 18 December 2019. 

·         However a noise assessment report was not possible at such short notice.

·         Without the provision of additional evidence that showed noise levels were in line with Environmental Health Guidelines, the Environmental Health Office would not be able to support the application. 

·         The site was not overused.  As such it was felt that in the best interest the hearing be adjourned until after the next event which was at the end of May 2020. 

·         The current licence to 3:00am would remain enforced.  To allow the event to continue to 4:00-4:30am an application for a temporary events licence would be submitted.  This would allow for the necessary data to be collected to assess background levels.

·         Once the data had been collected a proposal would be submitted to the Licencing Committee to ensure there would not be a noise nuisance for residents.  Environmental Health would be on site to monitor the event so would be on hand to deal with any issues from residents. 

·         This would allow for an informed decision based on up to date evidence. 


John McCulloch from Environmental Health made the following comments:


·         Environmental Health (EH) had no objection to a deferral subject to being able to introduce evidence and/or witnesses following the event in May 2020. EH would work with the applicant to ensure the event was a success and thereby a success for residents. 


Discussion and responses to member questions included the following matters:


·         EH confirmed that they would be monitoring the May event in association with the applicants consultants.  This would allow EH to verify the ball park figures produced by the consultants. 

·         The use of a temporary event notice was not ideal.  The licence variation application would negate the repeated use of this type of licence. It would allow the applicant to retain full control and ensure that all other interested parties knew the extent of the licences remit. 

·         The temporary licence requested for the time extension for the May festival would allow it to be monitored and used as data for the application to vary the current premises licence.  The number of people expected  ...  view the full minutes text for item LSC4/19