Agenda and minutes

Planning and Transportation Cabinet Advisory Board - Monday, 23rd January, 2023 6.30 pm

Download documents using the MOD.GOV app

Venue: Council Chamber, Town Hall, Royal Tunbridge Wells, TN1 1RS. View directions

Contact: Louise Kellam  Democratic Services Officer


No. Item


Apologies pdf icon PDF 28 KB

The receive any apologies for absence.

Additional documents:


Apologies were received from Councillor Pope.


Councillors Warne, Wormington and Atwood were not present at the meeting.




Declarations of Interests pdf icon PDF 66 KB

To receive any declarations of interest by members of the Council in items on the agenda. For any advice on declarations of interest, please contact the Monitoring Officer before the meeting.

Additional documents:


No declarations of interest were made.



Notification of Persons Registered to Speak pdf icon PDF 29 KB

To note any Visiting Members or members of the public wishing to speak, of which due notice has been given in accordance with Council Meeting Procedure Rules 18 and 19, and which items they wish to speak on.

Additional documents:


There were no visiting Members or Persons registered to speak.


Minutes of the meeting dated 5 September 2023 pdf icon PDF 143 KB

To approve the minutes of a previous meeting as a correct record. The only issue relating to the minutes that can be discussed is their accuracy.

Additional documents:


No amendments were proposed.


RESOLVED – That the minutes of the meeting dated 5 September 2022 be approved as a correct record.




Forward Plan as at 12 January 2023 pdf icon PDF 242 KB

Additional documents:


Members considered the Forward Plan. 


Questions from Members and discussion included:

-       Whether the main modifications to the Local Plan were to be reported back to the Planning & Transportation CAB by March as stated within the Forward Plan. Head of Planning Carlos Hone stated that the department were dealing with all related work involved in the response to the Inspector’s initial findings letter and Members would be updated in due course when there was clarity on timings


No amendments were proposed.


RESOLVED – The Forward Plan as at 12 January 2023 be noted.



Horsmonden Neighbourhood Development Plan pdf icon PDF 289 KB

Additional documents:


Deborah Dixon, Principal Policy Planning Officer, presented the report as set out in the agenda.


It was clarified by the Clerk at this point that Councillor Bailey, who had not been included in the roll call as a Member of the Planning & Transportation Cabinet Advisory Board, had been made a member of the CAB at Full Council on 5th October 2022. He confirmed this and that he had no declarations of interest to make.


Questions and discussion from Members included the following:

-       The Neighbourhood Plan Working Party, steering group and Horsmonden Parish Council were commended by Members and the Chair for their good work and commitment.


RESOLVED – That the recommendations to Cabinet as set out in the report be supported.



Borough Partnership Plan: Building a Better Borough pdf icon PDF 208 KB

Additional documents:


Councillor Ben Chapelard, Leader of the Council, presented the report as set out in the agenda.


Questions from Members included the following:

-       Community Land Trusts (CLTs), such as the scheme being discussed in Cranbrook, had not been mentioned under the priority of genuinely affordable housing and social rental housing but were mentioned in the submitted Local Plan with recognition that TWBC were to work with them going forward. Whether this would happen in the next 18 months was dependant on the progress of the Borough Partnership’s Affordable Housing Strategy.

-       Digital transformation was not to streamline staffing costs but to make efficiencies for staff, such as virtual assistance on the website for issues such as reporting bins and giving higher permissions to call centre staff to be able to complete tasks without referring issues back to other officers. These efficiencies in turn could make savings.

-       ‘User Pays’ was the idea that users of specific services would pay for them rather than being subsidised by the entire Borough, which was introduced as a guiding principle by a previous Conservative administration. Due to the ongoing financial situation, it was important to charge for those services such as car parking. Other ideas for services which would be user-paid were still in development and not for public broadcast at the time.

-       The inclusion of Great Hall and Torrington car parks in the list for consideration of disposal in the Asset Management Plan 2023/24 meant they would not be disposed of until a full review of the parking strategy for Tunbridge Wells so there was some time before they were in a position to sell and by that point technology would have moved on to the point the cameras would need to be replaced. Likewise, in that period EV charging was likely to become far more necessary as more people bought electric vehicles.

-       The length of time it took to produce the Plan was due to the Borough Partnership being a new administration and every new Cabinet Member needing to understand their Portfolio before being able to do anything. The Plan had been in place since November but Cabinet were bringing it through the Cycle now with much already completed or in motion.

-       The Champions mentioned within the Plan were unpaid positions, unlike in previous administrations, which were filled by Members with areas of interest which aligned with the ‘Focus on Five’ and who supported Cabinet Members in delivering those priorities.

-       Transparency was a priority with a joint approach between Councillors Hall and Hayward on both safeguarding finances and digital transformation.

-       The Parish Chair’s convention mentioned within the Plan was expected to be a big event to get all Town and Parish Councils together as the Borough Partnership put their new Corporate Plan together in the next 12-14 months. This involved deeper engagement to try and understand the perspective of the towns and parishes within the borough. The emphasis on Town councils as well as Parishes would be  ...  view the full minutes text for item PT16/22


Urgent Business pdf icon PDF 28 KB

To consider any other items which the Chairman decides are urgent, for the reasons to be stated, in accordance with Section 100B(4) of the Local Government Act 1972.

Additional documents:


There was no urgent business.


Date of the Next Meeting pdf icon PDF 28 KB

To note that the date of the next scheduled meeting is Monday 6th March 2023 at 6.30pm in the Council Chamber, Town Hall, Tunbridge Wells.

Additional documents:


The next meeting was scheduled for Monday 6th March 2023.