Venue: Committee Room A, Town Hall, Royal Tunbridge Wells, TN1 1RS
Contact: Mark O'Callaghan Democratic Services Officer
Note: Please note that the public proceedings of the meeting will be recorded and made available for playback on the Tunbridge Wells Borough Council website
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Apologies Apologies for absence as reported at the meeting. Minutes: Apologies for absence were received from Councillors Elliott, Hill and Ms Palmer. |
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Declarations of Interests To receive any declarations of interest by Members in items on the agenda. For any advice on declarations of interest, please contact the Monitoring Officer before the meeting. Minutes: There were no disclosable pecuniary or other significant interests declared at the meeting. |
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Notification of Visiting Members Wishing to Speak Members of the Council should indicate which item(s) they wish to speak on and the nature of their comments no later than 4pm on the working day before the meeting in accordance with Council Meeting Procedure Rule 18. Minutes: There were no Visiting Members registered as wishing to speak. |
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Minutes of the meeting dated 21 March 2018 PDF 234 KB The Chairman will move that the minutes be signed as a correct record. The only issue relating to the minutes that can be discussed is their accuracy. Minutes: Members reviewed the minutes. No amendments were proposed.
RESOLVED – That the minutes of the meeting dated 21 March 2018 be approved as a correct record. |
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Work Programme as at 21 May 2018 PDF 196 KB Minutes: Members reviewed the work programme. It was noted that the responsible officer for future Cultural Hub updates would be Nicky Carter following the retirement of Kevin Hetherington.
RESOLVED – That the work programme as at 21 May 2018 be noted. |
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Cultural Hub Update and External Funding PDF 175 KB Minutes: Nicky Carter, Head of HR and Customer Services, introduced the report.
During the debate the following matters were considered: · The project benefitted from £886,250 funding from Arts Council England and £4.2million from the Heritage Lotter Fund, both had to be formally accepted using a specific form of words, which would be provided in the final report to Cabinet. · Funding would be released subject to legal agreement, therefore delegated authority was requested to enter into the agreements. · The new Hub would enable an integrated and transformational way of delivering services which would be a beacon of excellence. · Planning permission had been granted and KCC would be going to tender later in the year after the completion of RIBA Stage 4 which was underway. Following construction, the building would be transferred to Tunbridge Wells’ ownership. · The scope of works had been expanded but these were covered by a surplus in the existing funding. · The project Board was chaired by the Chief Executive and details of the board’s membership would be appended to the report to Cabinet to ensure clear governance and financial oversight. · Communications around the Hub would be handled in-house subject to a dedicated communications plan. Certain communications would need to be pre-approved by Arts Council England or Heritage Lottery Fund.
RESOLVED – That the recommendations set out in the report be supported. |
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Charging Food Businesses for Food Hygiene Rating Scheme Re-score Inspections PDF 122 KB Minutes: Tracey Beattie, Mid Kent Environmental Health Manager, and Nollaig Hallihan, Food and Safety Team Leader, introduced the report.
During the debate the following matters were considered: · The proposals improved the options for businesses as they allowed them to reduce negative publicity from poor scores and provided a fast track for re-inspections. Businesses retained the right of appeal and the right of reply through the Food Standards website. · The Council could recover its costs from having to re-inspect and the scheme would encourage compliance first-time which would allow the Council to focus on improving poor performance. · The proposals had been adopted in other authorities and could be accommodated within existing workloads. · The cost of re-inspection was £160, as was the case in many other authorities, this had been agreed in principle by Cabinet at the last Fees and Charges setting meeting and would be reviewed annually at that meeting. · It was too soon to say whether the scheme would be popular but it was estimated that approximately 20 premises would need to be re-inspected each year. · The Food Hygiene Rating Scheme was a national scheme and the rating of any premises could be searched through the Food Standards website. · The Council would not be promoting particular cases of high scores as the Government had asked that the scheme as a whole be promoted. The highest score of ‘5’ was prize enough and was coveted by the business owners. · The proposal should lead to an overall improvement in standards as it allowed business to put right issues more quickly and would free officers to focus on the poorest performance. The key factor remained on protecting public safety.
RESOLVED – That the recommendation set out in the report be supported. |
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Minutes: Dawn Gabriel, Operations and Events Manager, introduced the report.
During the debate the following matters were considered: · The ice rink was a big draw for the town and drove footfall in other businesses. · A full Official Journal of the European Union procurement process had been undertaken. · The contract would be for 1 + 4 years subject to the renewal of planning permission after the first year. · Two tenders were received. One failed to respond to enquiries, that and the strength of the other bid made Supplier B the preferred supplier. · Both tenders were aware of the potential site and access restrictions during construction of the Civic Development. · One of the tenders had previously supplied the Council, the name was restricted on confidentiality grounds.
The Board made its recommendation taking the exempt information as read.
RESOLVED – That the recommendation set out in the report be supported. |
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Urgent Business The Democratic Services Officer will advise if there have been any urgent items of business which have arisen for the Board’s consideration since publication of the agenda. Minutes: There was no urgent business. |
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Date of the Next Meeting and Scheduled Items The date of the next scheduled meeting is Wednesday 11 July 2018 at 6.30pm in Committee Room A, Town Hall, Tunbridge Wells.
The following items are scheduled on the Forward Plan (which is subject to change) to be discussed: · Draft Air Quality Action Plan Minutes: It was noted that the date of the next scheduled meeting was Wednesday 11 July 2018 at 6.30pm in Committee Room A, Town Hall, Tunbridge Wells.
The following items were scheduled on the Forward Plan (which was subject to change) to be discussed: · Draft Air Quality Action Plan |