Agenda and minutes

Communities and Economic Development Cabinet Advisory Board - Wednesday, 17th February, 2021 6.30 pm

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Contact: Mark O'Callaghan  Democratic Services Officer


No. Item


Apologies pdf icon PDF 9 KB

To receive any apologies for absence.

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Apologies were received from Councillor Fairweather.


Declarations of Interests pdf icon PDF 9 KB

To receive any declarations of interest by members of the Council in items on the agenda. For any advice on declarations of interest, please contact the Monitoring Officer before the meeting.

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There were no disclosable pecuniary or other significant interests declared at the meeting.


Notification of Visiting Members Wishing to Speak pdf icon PDF 52 KB

To note any members of the Council wishing to speak, of which due notice has been given in accordance with Council Meeting Procedure Rule 18, and which items they wish to speak on.

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Councillor Everitt had registered to speak on Agenda Items 6 and 7.


Two members of the public had registered to speak:


Marieke de Jonge – Agenda Item 6.

Adrian Thorne – Agenda Item 7.



Minutes of the meeting dated 14 January 2021 pdf icon PDF 189 KB

To approve the minutes of a previous meeting as a correct record. The only issue relating to the minutes that can be discussed is their accuracy.

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Members reviewed the minutes.  No amendments were proposed.


RESOLVED – The minutes of the meeting dated 14 January 2021 be approved as a correct record.


Forward Plan as at 28 January 2021 pdf icon PDF 242 KB

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Members considered the Forward Plan.  No amendments were proposed.


RESOLVED – That the Forward Plan as at 28 January 2021 be noted.


Report of the Climate Emergency Advisory Panel - Corporate Carbon Reduction Plan pdf icon PDF 490 KB

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The report was first introduced by Councillor Bailey, Portfolio Holder for Sustainability which included the following:


-       In July 2019 TWBC declared a climate emergency and set an ambition to become carbon neutral by 2030.

-       A Full Council motion recommended the creation of a cross party climate emergency advisory panel (CEAP) that would explore the actions required to reach that goal and to progress a carbon audit of the Council’s existing estate and services.

-       The carbon audit was conducted in 2020 using energy usage data from 2018/19 financial year.

-       The Council’s total carbon footprint for that year was just under 3.5 tonnes of CO2.  This was 42% lower than the audit undertaken 5 years earlier.

-       The Council engaged external consultants, Laser to look at what further could be done to reduce carbon emissions by the end of this decade.

-       The CEAP Panel had also made recommendations on ways the Council operated and made decisions.


Karin Grey, Sustainability Manager introduced the report that set out the results of the green audit and the actions that could be taken to meet the ambition to make the Council’s operations neutral by 2030 and to inform the next iteration of the Council’s Five-Year Plan which included the following:


-       The report focused on the Council’s own footprint.

-       It proposed possible actions that could be taken to meet the Council’s own ambition to make its own estate and services carbon neutral by 2030.

-       The Borough wide carbon reduction ambition would need to be the next phase of work activity.

-       The audit looked at data from 2018/19 to determine the Council’s energy usage that contributed to the current level of carbon emissions.

-       It was important to understand where the main emissions were that would enable the Council to deliver the more immediate reductions that would make the greatest impact. 

-       The audit was undertaken in compliance with the Greenhouse Gas protocol and divided emissions into scopes 1 to 3.  The first related to the burning of gas and fuel use, the second to the purchase of electricity and the third from the Council’s own purchased goods and services. 

-       The results of the audit were included in the report.  But to note, scope 3 that included waste and leisure services made up about half of the Council’s total emissions, but this was quite usual across all Councils.

-       To meet the target the Council would need to reduce emissions rapidly and at least by 49% by 2025. 

-       The options considered included:

o   Making properties more energy efficient.

o   Upgrading equipment including LED lighting.

o   Electric vehicles where appropriate.

o   Replacing fossil fuels with ‘green electricity’.

o   Generating own renewable electricity.

o   Reviewing activities to make them more efficient.

o   Offsetting those emissions that could not be reduced.

-       Looking at the options available would allow the Council to map a path to become carbon neutral by 2030.  Details were also included showing the financial requirements needed  ...  view the full minutes text for item COM24/20


Report of the Climate Emergency Advisory Panel - Citizens' Assembly pdf icon PDF 221 KB

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The report was first introduced by Councillor Bailey, Portfolio Holder for Sustainability which included the following:


-       The July 2019 Climate Emergency motion included a recommendation to run a Citizen’s Assembly as a way of involving residents and businesses in tackling Climate Change.

-       The CEAP Panel undertook research in this area and it became apparent there were a number of options and costs associated with it.

-       The report included details of the options and costs and it was recommended this be taken to Full Council for further discussion.


Paul Taylor, Director of Change and Communities introduced the report that set out the Climate Emergency Advisory Panel’s (CEAP) approach to citizen engagement and how it would proactively include young people in the process which included the following:


-        The report included 3 options that CEAP had researched:

o   A Citizen’s Assembly – estimated cost between £80-£100k.

o   A Citizen’s Panel – estimated cost between £40-£70k.

o   A Citizen’s Jury – estimated cost between £15-20k

-       Citizen’s Assembly:

o    A group of  between 40 and 75 participants, chosen via a random selection process, would be taken through a fairly structured three stage process of learning, deliberation and decision making.

o   The duration of the exercise was about 30 hours.

o   The group would be supported by a team of impartial facilitators.

o   The participants learnt about the project that included presentations with a variety of opinions.

o   The participants would then come together to give their conclusions. 

-       Citizen’s Panel:

o   Made up of about 20 representatives with a cross section across the Borough, selected via a random process (same as for the Citizen’s Assembly).

o   The duration of the exercise was about 20 hours.

o   They were then invited to a rolling programme of research and consultation, e.g. surveys and focus groups.

o   The main difference was the size and duration of the exercise – this was a smaller group. 

-       Citizen’s Jury:

o   Another tool used for engagement, used for a wide range of issues.

o   The number of participants was smaller than for the other two options, typically between 12 and 24.

o   The duration of the exercise was about 14 hours.

o   The group would still be representative of the Borough.

o   The group would hear from a wide range of stakeholders and professionals and there was time allocated for questions and for witnesses to be called.

o   The final decision was either reached by consensus or by a vote.

-       The options would be put forward to Cabinet and then on to Full Council for a full debate.


Adrian Thorne, member of the public had registered to speak which included the following:


-       The report recommended moving the decision to Cabinet and then to Full Council.  My view was that nineteen months ago, Full Council voted overwhelmingly for a Citizen’s Assembly. 

-       We seem to be going around in circles.  It was quite clear that Cabinet made the decision on whether or not to progress.  ...  view the full minutes text for item COM25/20


Grounds Maintenance Contract - Proposed Novation and Contract Extension pdf icon PDF 159 KB

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Gary Stevenson, Head of Housing, Health and Environment introduced the report that recommended the novation of the Grounds Maintenance Contract from Sodexo Limited to Tivoli Group Limited  and to extend the existing contract for a period of 12 months which included the following:


-       The contract covered grounds maintenance services in the Borough’s parks, sports grounds and crematorium.

-       Sodexo had recently sold their horticultural division to Tivoli Group Limited.

-       Sodexo had sought the Council’s consent to sub contract this work to Tivoli – which had been agreed.  The work continued as previously (same staff etc.), but with different branding.   

-       It was the Council’s view that a direct contract with Tivoli would be more efficient. 

-       The option to extend for a further year would allow the Council additional time to review the service in terms of specification and delivery.

-       It would also allow the Council to review again any opportunities to introduce carbon reducing measures. 

-       A Report would come back to Cabinet towards the end of 2021.


Discussion and responses to Members questions included the following:


-       Tivoli were quite a large grounds maintenance company in their own right.  Sodexo were a much more wide ranging Facilities Management Company.

-       Over the life of the contract the level of service provided by Sodexo had had mixed reviews.  However, over the last 2 years and with a new contract manager, their performance had been a lot better.

-       The contract allowed for a negotiation period that would cover the extension and Tivoli had already expressed an interest.  The Council had made clear that the figures would have to be in the same ball park as the current cost of the contract.  The contract included an RPI uplift every year and the Council would be looking for the extension to stay within the uplift and certainly no more than a 4-5% increase.

-       Tivoli were already undertaking the grounds maintenance work for the borough council following the sub-contracting agreement.

-       The Council were not aware of any corners being cut  but would  continue to monitor to ensure delivery was maintained to the agreed standard.


RESOLVED – That the recommendations to Cabinet as set out in the report be supported.





Urgent Business pdf icon PDF 9 KB

To consider any other items which the Chairman decides are urgent, for the reasons to be stated, in accordance with Section 100B(4) of the Local Government Act 1972.

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There was no urgent business.


Date of the Next Meeting pdf icon PDF 9 KB

To note that the date of the next scheduled meeting is Thursday 25 March 2021.

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The next meeting is scheduled for Thursday 25 March at 6:30pm.