Agenda and minutes

Communities and Economic Development Cabinet Advisory Board - Wednesday, 14th July, 2021 6.30 pm

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Venue: Council Chamber, Town Hall, Royal Tunbridge Wells, TN1 1RS. View directions

Contact: Democratic Services Team 

Media

Items
No. Item

COM10/21

Apologies for Absence pdf icon PDF 28 KB

To receive any apologies for absence.

Additional documents:

Minutes:

There were no absent members.

COM11/21

Declarations of Interests pdf icon PDF 66 KB

To receive any declarations of interest by members of the Council in items on the agenda. For any advice on declarations of interest, please contact the Monitoring Officer before the meeting.

Additional documents:

Minutes:

There were no declarations of disclosable pecuniary or other significant interest made at the meeting.

COM12/21

Notification of Persons Registered to Speak pdf icon PDF 29 KB

To note any Visiting Members or members of the public wishing to speak, of which due notice has been given in accordance with Council Procedure 18, and which items they wish to speak on.

Additional documents:

Minutes:

There were no Visiting Members or members of the public registered to speak.

COM13/21

Minutes of the meeting dated 9 June 2021 pdf icon PDF 197 KB

To approve the minutes of a previous meeting as a correct record. The only issue relating to the minutes that can be discussed is their accuracy.

Additional documents:

Minutes:

No amendments were proposed.

 

RESOLVED – That the minutes of the meeting dated 9 June 2021 be approved as a correct record.

COM14/21

Forward Plan as at 29 June 2021 pdf icon PDF 285 KB

Additional documents:

Minutes:

The Forward Plan was taken as read.

 

RESOLVED – That the Forward Plan as at 29 June 2021 be noted.

COM15/21

Sports Centre Management Contract pdf icon PDF 203 KB

To consider and provide a recommendation to Cabinet on the proposals set out in the attached report.

Additional documents:

Minutes:

Cllr March and Gary Stevenson, Head of Housing, Health and Environment introduced the report set out in the agenda. Paul Taylor, Director of Change and Communities answered questions.

 

Discussion on the report included consideration of the following points:

·         The sports centres provided an important service to the community both through promoting health for well people and recovery for people with medical needs.

·         The conditions to be attached to any extension of the contract would improve the service.

·         Complaints about Fusion predated the pandemic.

·         Fusion had taken action to improve including bringing in a new management structure.

·         Recommendation 2 within the report, if approved, would enable officers to apply further quality standards and performance indicators to the contract.

·         A long extension would allow promised improvements to be delayed.

·         Short term contracts or early break clauses in the contract would discourage long term investment.

·         Operating the centres was a financial risk, particularly at the moment, any operator would need a long term commitment to underwrite the risk.

·         The options set out in the report reflected the negotiations to date but other time-frames could be discussed.

·         The longer-term options would provide the Council with the time to assess the long term needs of the service and put in place the right solution at the end of the extension period.

·         Satisfaction with the current service was mixed. Problems were recognised and being addresses. Customer feedback was approximately 50/50.

·         Some complaints were related to a lack of facilities at the centres which was not the responsibility of Fusion.

·         The centres were tired and in need of capital investment, if the service was internalised that responsibility would fall on the Council.

·         The centres operated in a competitive market and customers were returning as Covid restrictions eased indicating some satisfaction with the service.

·         Examples of the evolving leisure market included integration of related health and welling being services. Such restructuring would take time to implement.

·         Fusion would consult on the immediate needs of their customers but consultation on the strategic future of the service would be the responsibility of the Council.

·         Fusion had failed and should not be trusted with an extension.

·         The contract only allowed one extension so the Council needed to be sure it would be ready by the expiration of the contract.

·         Bringing the service in-house, either directly or through a trust, would be actively investigated during the extension period and may be an option at the end.

·         The market was sufficiently active that tenders would be expected if the contract was put to market now. However, the terms of those tenders was not expected to be as favourable.

·         Short term extension would not provide any investment over the extension period.

·         A short extension would protect the service and provide sufficient time to consider alternatives.

·         Sports clubs and local providers could be brought in to take over parts of the service.

·         A longer term extension would allow the terms of the contract to be revisited to improve standards.

·         Complaints about the centres was on  ...  view the full minutes text for item COM15/21

COM16/21

Urgent Business pdf icon PDF 28 KB

To consider any other items which the Chairman decides are urgent, for the reasons to be stated, in accordance with Section 100B(4) of the Local Government Act 1972.

Additional documents:

Minutes:

There was no urgent business.

COM17/21

Date of the Next Meeting pdf icon PDF 28 KB

To note that the date of the next scheduled meeting is 8 September 2021 at 6.30pm in Council Chamber, Town Hall, Tunbridge Wells.

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Minutes:

The next meeting was scheduled for 8 September 2021.

COM18/21

Exempt Appendix to Sports Centre Management Contract pdf icon PDF 28 KB

Exempt by virtue of paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended): information relating to the financial or business affairs of any particular person including the authority holding that information.

Additional documents:

Minutes:

The item was considered in public taking the exempt information as read.