Agenda and decisions

Cabinet - Thursday, 29th July, 2021 10.30 am

Download documents using the MOD.GOV app

Venue: Council Chamber, Town Hall, Royal Tunbridge Wells, TN1 1RS. View directions

Contact: Democratic Services Team 

Media

Items
No. Item

1.

Apologies pdf icon PDF 28 KB

To receive any apologies for absence.

Additional documents:

2.

Declarations of Interest pdf icon PDF 66 KB

To receive any declarations of interest by Members in items on the agenda. For any advice on declarations of interest; please contact the Monitoring Officer before the meeting.

Additional documents:

3.

Notification of Visiting Members wishing to speak pdf icon PDF 28 KB

To note any members of the Council wishing to speak, of which due notice has been given in accordance with Cabinet Procedure Rule 28.4, and which item(s) they wish to speak on.

Additional documents:

4.

Minutes of the meeting dated 24 June 2021 pdf icon PDF 179 KB

To approve the minutes of a previous meeting as a correct record. The only issue relating to the minutes that can be discussed is their accuracy.

Additional documents:

5.

Questions from Members of the Council pdf icon PDF 28 KB

To receive any questions from members of the Council, of which due notice has been given in accordance with Cabinet Procedure Rule 28.3, to be submitted and answered.

Additional documents:

6.

Questions from Members of the Public pdf icon PDF 28 KB

To receive any questions from members of the public, of which due notice has been given in accordance with Cabinet Procedure Rule 28.5, to be submitted and answered.

Additional documents:

7.

Consideration of the Forward Plan as at 29 June 2021 pdf icon PDF 285 KB

To note any forthcoming items as set out in the Forward Plan.

Additional documents:

8.

Budget Projection and Strategy 2022/23 pdf icon PDF 346 KB

To consider and decide on the recommendations as set out in the associated report.

Additional documents:

Decision:

RESOLVED –That work continues towards reducing the projected budget deficit in line with the Budget Strategy prior to the public consultation on the draft budget in December be approved.

 

           

REASON FOR DECISION: To agree the form of consultation and begin the process of setting the budget for 2022/23.

 

9.

Property Transaction Report January to June 2021 pdf icon PDF 112 KB

To consider and decide on the recommendations as set out in the associated report.

Additional documents:

Decision:

RESOLVED – That the report be noted.         

 

REASON FOR DECISION: To comply with the constitution.

 

 

10.

Annual Corporate Health and Safety Report pdf icon PDF 140 KB

To consider and decide on the recommendations as set out in the associated report.

Additional documents:

Decision:

RESOLVED –

 

  1. That the contents of the report, along with the work undertaken to secure a safe and healthy working environment be noted.
  2. That the priorities for 2021/22 be approved.

 

REASON FOR DECISION:

To ensure that the Council continues to comply with the Health and Safety at Work Act 1974 and ensure that there is effective monitoring and review of health and safety management throughout the Council.

 

11.

Property Asset Programme pdf icon PDF 202 KB

To consider and decide on the recommendations as set out in the associated report.

Additional documents:

Decision:

RESOLVED –

1.    To vire from the Capital and Revenue Initiatives Reserve the sum of £500,000 be used to establish a suitable budget for external consultancy services be approved.

2.    That the head of Economic Development and Property in consultation with the S151 Officer and the Portfolio Holder for Finance and Governance be given authority to allocate funding to specific projects be approved.

3.    That the head of Economic Development and Property in consultation with the S151 Officer and Portfolio Holder for Finance and Governance be given authority to appoint external professional advisors to deliver specific projects be approved.

4.    That the establishment of a working group of Cabinet – the Property Asset Oversight Panel and associated terms of reference as detailed be approved.

 

REASON FOR DECISION:

To allow the delivery of capital receipts to support wider delivery of Council priorities and services. 

 

12.

Town Hall pdf icon PDF 210 KB

To consider and decide on the recommendations as set out in the associated report.

Additional documents:

Decision:

RESOLVED:

 

1.    That a soft marketing and procurement exercise in respect of the Town Hall to secure a partner to deliver co-working space be approved.

2.    That the Head of Economic Development and Property in consultation with the S151 Officer and Portfolio Holder for Finance and Governance be delegated to finalise the brief to undertake soft marketing and secure a partner to deliver co-working space be approved.

3.    That the Head of Economic Development and Property in consultation with the S151 Officer and Portfolio Holder for Finance and Governance be delegated to engage with existing Town Hall tenants and other occupiers to negotiate and agree terms to vary and where required to surrender leases/licences to facilitate the development of co-working space be approved.

4.    That the Head of Mid Kent Legal Services be delegated authority to negotiate and complete all necessary deeds, leases, agreements and other legal documentation and formalities required to deliver the release and management of the Town Hall for co-working space be approved.

5.    That the S151 Officer in consultation with the Portfolio Holder for Finance and Governance be delegated the power to authorise a capital budget and allocation of appropriate resources to meet requirements in opening up the Town Hall to third party use be approved.

6.    That through appropriate carbon reduction and energy efficient measures the proposal ensures it contributes to the Council’s Corporate Carbon Descent Plan and Action Plan 2021-22.

 

REASON FOR DECISION:

To develop and deliver a sustainable and cost effective use of the Town Hall. 

13.

Prevention of Engine Idling pdf icon PDF 124 KB

To consider and decide on the recommendations as set out in the associated report.

Additional documents:

Decision:

RESOLVED: That a 6-month trial be undertaken to advise drivers of the illegality and the impact on the environment of an idling engine be approved.

 

REASON FOR DECISION:

To give the Council an opportunity to gain information into the scale of engine idling in the Borough.

 

14.

Lamberhurst Neighbourhood Plan pdf icon PDF 218 KB

To consider and decide on the recommendations as set out in the associated report.

Additional documents:

Decision:

RESOLVED –

 

1.    That the independent examiner’s Report on the Lamberhurst Neighbourhood Development Plan (LNDP) be noted and published.

2.    That the LNDP be modified in part, according to the examiner’s recommendations and following discussion with Lamberhurst Parish Council be approved.

3.    That the Decision Statement at Appendix C and the decision to progress the LNDP as set out at Appendix D to referendum be approved.

4.    That in the event the referendum result on the LNDP is positive with more than 50% of the vote, the Council formally makes the LNDP as set out in Appendix D so that it has effect as part of the statutory Development Plan for the Neighbourhood Area be approved.

 

 

REASON FOR DECISION:

Approved Neighbourhood Plans become part of the development plan for the Borough and are a key document in the determination of planning applications that allow the local community to take responsibility for land use planning in their area.

15.

Sports Centre Management Contract pdf icon PDF 203 KB

To consider and decide on the recommendations as set out in the associated report.

Additional documents:

Decision:

RESOLVED –

 

1.     That authority to the Director of Change and Communities in consultation with the Portfolio Holder for Culture and Leisure be delegated to negotiate and implement the agreed recommendations at detailed in the exempt appendix be approved.

2.    That enhanced performance measures alongside the contract extension with associated financial consequences for any failure to meet expected standards of customer care and cleanliness be agreed.

3.    That negotiations be undertaken to front-load capital investment into the sports centres be agreed.

4.    That any contract extension be made contingent upon an agreed phasing of revenue payments and capital spend with any failure to meet this agreement being regarded as a breach of contract be agreed.

5.    That work be undertaken to explore alternative arrangements for delivering the contract be agreed.   That reports be brought back to Cabinet as detailed below be agreed:

a.    The relative merits of contracting with a leisure operator, partnering with another authority/other authorities and in-house/arms-length provision of the contract.

b.    Options for reducing the carbon footprint of the Council’s leisure centre; and

c.     Recommendations for future leisure provision taking account of the state of the market and projected future trends and the benefits of any linkages with voluntary and community sector organisations, parish and town councils and with parks and educational settings.

 

REASON FOR DECISION:

To allow the continuation of sports provision across the Borough whilst maintaining a sustainable level of operation over the medium term.

 

16.

Urgent Business pdf icon PDF 28 KB

To consider any other items which the Chairman decides are urgent, for the reasons to be stated, in accordance with Section 100B(4) of the Local Government Act 1972.

Additional documents:

17.

Date of Next Meeting pdf icon PDF 28 KB

To note that the date of the next scheduled meeting is Thursday 23 September 2021 at 10:30am

Additional documents:

18.

Exempt Appendix to Property Transaction Report January to June 2021 pdf icon PDF 98 KB

Exempt by virtue of Paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended): Information relating to the financial or business affairs of any particular person inclouding the authority holding that information.

 

Additional documents:

19.

Exempt Appendix to Sports Centre Management Contract pdf icon PDF 97 KB

Exempt by virtue of Paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended): Information relating to the financial or business affairs of any particular person inclouding the authority holding that information.

 

Additional documents: