Decisions Register

Use the search options below to find information regarding forthcoming decisions or recent decisions that have been taken by the council’s executive, including Cabinet and Portfolio Holders.

Alternatively, you can visit the Officer Decisions page for information on officer delegated decisions that have been taken by council officers.

Decisions published

08/02/2024 - *Governance Review ref: 2867    Recommmend Forward to Council

Final recommendations following a review of the Council’s Committee structure.

Decision Maker: Cabinet

Made at meeting: 08/02/2024 - Cabinet

Decision published: 08/02/2024

Effective from: 08/02/2024

Decision:

RESOLVED – That Full Council be recommended

 

1. That the results of the research activities carried out and the results of the Councillor Survey be noted.

 

2. That the recommendations, committee structure and number of seats set out in Section 4 of the report be approved.

 

3. That any consequential changes to the Constitution and/or Terms of Reference for any Committee or Board, because of the new arrangements, will be brought to Full Council at its meeting on Wednesday 3 April 2024 be noted.

 

4. That a review of the new arrangements be undertaken after 12 months by the Head of Governance and Democratic Services be approved. 

 

REASON FOR DECISION:    To restructure the Council’s Governance arrangements following the changes in number of Councillors and Wards to take effect in May 2024.  

 

 

Wards affected: (All Wards);

Lead officer: Andy Sturtivant


08/02/2024 - Agreement with Kent County Council to enforce Public Realm 2 ref: 2881    Decision Made

That TWBC implement PR2 and contract with KCC to provide enforcement services for safety reasons. 

Decision Maker: Cabinet

Made at meeting: 08/02/2024 - Cabinet

Decision published: 08/02/2024

Effective from: 17/02/2024

Decision:

RESOLVED –

 

1. That a service is provided to Kent County Council (KCC) to enforce the Public Realm 1 and 2 restrictions on Mount Pleasant Road, Tunbridge Wells, between 20 February and 30 June 2024 be approved.

 

2. That authorisation be given to the Director of Finance, Policy and Development (S151), in agreement with the Cabinet Member for Carbon Reduction, Sustainability and Transportation, to enter into a contractual agreement with KCC to this effect, including the key terms laid out in this paper be approved.

 

3. That authorisation be given to the Director of Finance, Policy and Development (S151), agreement with the Cabinet Member for Carbon Reduction, Sustainability and Transportation to vary the contract at the end of the term if necessary, to protect the service going forward be approved.

 

4. That authorisation be given to the Director of Finance, Policy and Development (S151), in agreement with the Cabinet Member for Carbon Reduction, Sustainability and Transportation and the Cabinet Member for Finance and Performance to allocate any proceeds of the contract in accordance with the legal advice outlined in Note 2.5 of the report be approved.

 

5. That the proceeds of the contract may only be used for the PR2 scheme, until upon the agreement of the Director of Finance, Policy and Development (s151), the Cabinet Member for Carbon Reduction, Sustainability and Transportation and the Cabinet Member for Finance and Performance, the issues relating to PR2 are resolved to their satisfaction be approved.

 

6. That a survey of the residents of York, Dudley and Newton Roads be conducted, to better understand the issues raised around parking resulting from the implementation of the Public Realm 2 restriction, the survey to be effected by the Head of Finance, Procurement and Parking in agreement with the Cabinet Member for Carbon Reduction, Sustainability and Transportation and the Chair of the Joint Transportation Board be approved.

 

REASON FOR DECISION: To provide enforcement services for safety reasons.

Wards affected: (All Wards);

Lead officer: Jane Fineman


08/02/2024 - *People Strategy 2024-27 ref: 2866    Recommmend Forward to Council

The report seeks approval for the Council’s People Strategy 2024-2027.  The Strategy outlines how the Council will develop its workforce and be better equipped to ensure it attracts, develops and retains staff so as to support the effective and efficient delivery of services.

Decision Maker: Cabinet

Made at meeting: 08/02/2024 - Cabinet

Decision published: 08/02/2024

Effective from: 08/02/2024

Decision:

RESOLVED – That Full Council be recommended

 

That the People Strategy 2024-27 be endorsed and adopted.

 

REASON FOR DECISION: To ensure the Council is better equipped to attract, develop and retain staff to support the effective and efficient delivery of services.

Wards affected: (All Wards);

Lead officer: Paul Taylor


08/02/2024 - A Plan for Royal Tunbridge Wells Town Centre Draft Vision 2040 Regulation 18 (Part 1) Consultation February to April 2024 ref: 2880    Decision Made

Tunbridge Wells Borough Council is currently in the early stages of preparing a plan to guide future development within Royal Tunbridge Wells Town Centre.  The early engagement consultation is the first stage in the preparation of the plan and the draft document sets out the draft vision, ambitions and opportunities for the defined town centre over the Plan period to 2040.  Wide consultation will be carried out with the public and stakeholders between February and April 2024.

Decision Maker: Cabinet

Made at meeting: 08/02/2024 - Cabinet

Decision published: 08/02/2024

Effective from: 17/02/2024

Decision:

RESOLVED –

 

1. That the Draft Vision for the Royal Tunbridge Wells Town Centre Plan be noted.

 

2. That delegated authority be given to the Head of Planning Services to carry out any further presentational refinement work, along with any minor changes needed to the document ready for publication and consultation be approved.

 

3. That an early engagement consultation be carried out on the Draft Vision for the Royal Tunbridge Wells Town Centre Plan for a period of at least six weeks be approved.

 

4. That the responses to the public consultation be collated and taken account of in drafting the next iteration of the Plan, the Regulation 18, part 2 Full Draft Royal Tunbridge Wells Town Centre Plan ahead of further public consultation be approved.

 

REASON FOR DECISION: The Plan will be a land use planning document comprising a long term strategy up to 2040 to help create and sustain a more prosperous and sustainable town centre.

Wards affected: (All Wards);

Lead officer: Sharon Evans


08/02/2024 - *Discretionary Rate Relief Report ref: 2870    Recommmend Forward to Council

The Government had changed the legislation on the backdating of Discretionary Rate Relief to non-profit making organisations and charities.  This report gives options for the backdating of Non Domestic Discretionary Rate Relief.

Decision Maker: Cabinet

Made at meeting: 08/02/2024 - Cabinet

Decision published: 08/02/2024

Effective from: 08/02/2024

Decision:

RESOLVED – That Full Council be recommended

 

1. That the change to the backdating of Discretionary Rate Relief to a maximum period of 12 months be approved.

 

2. That the Retail, Hospitality and Leisure Relief Policy for 2024/25 be approved.

 

3. That a full review of the policy is carried out in 2024/25 be approved.

 

REASON FOR DECISION:.  To provide a simpler and fairer system for businesses to understand.

Wards affected: (All Wards);

Lead officer: Zoe Kent


08/02/2024 - Affordable Housing Commuted Sums - Land to East of Highgate Hill and South of Copthall Avenue, Hawkhurst ref: 2878    Decision Made

Approval use for affordable housing commuted sums held by the Council to assist in the delivery of the affordable housing provision of the 18 rented units, conversion from affordable rent to social rent.

Decision Maker: Cabinet

Made at meeting: 08/02/2024 - Cabinet

Decision published: 08/02/2024

Effective from: 17/02/2024

Decision:

RESOLVED –

 

1. That the release of S106 funding totalling £1,140,000 held by the Council in lieu for the affordable housing provision at Land To East of Highgate Hill, and South of Copthall Avenue, Hawkhurst, Cranbrook, Kent, TN18 4LS be approved.

 

2. That the Head of Housing, Health and Environment, in consultation with the Cabinet Member for Housing and Planning and the Head of the Legal Partnership, to enter into a grant agreement and all associated legal documentation with Town & Country Housing to facilitate the delivery of a mix of 18 social rented flats and houses at Land To East of Highgate Hill and South of Copthall Avenue, Hawkhurst, Cranbrook, Kent TN18 4LS (planning reference 20/02788/FULL) be approved. 

 

REASON FOR DECISION: To support the Council’s strategic objective of delivering genuinely affordable housing and ensure that households in housing need and on low incomes will be able to afford these properties.

Wards affected: Hawkhurst & Sandhurst;

Lead officer: Tobi Phillips


08/02/2024 - Lease of 8 Grosvenor Road - The Gateway ref: 2873    Decision Made

Terms have been agreed for a 10 year lease of the former TWBC premises known as The Gateway.  A report is to be submitted to Cabinet for approval of the lease terms owing to the overall value of the transaction.

Decision Maker: Cabinet

Made at meeting: 08/02/2024 - Cabinet

Decision published: 08/02/2024

Effective from: 17/02/2024

Decision:

RESOLVED –

 

1. That the grant of the lease referred to in the report and Appendices be approved.

 

2. That the Head of Economic Development and Property, in consultation with the Director of Finance, Policy and Development and the Cabinet Member for Finance and Performance be delegated authority to negotiate and agree the terms of the lease as set out in exempt Appendix B be approved.

 

3. That the Head of Legal Services be delegated authority to complete all legal formalities as are necessary and incidental to the recommendations in this report and to negotiate, execute and complete all necessary agreements, deeds and documents arising from or ancillary or incidental to the decisions be approved.

 

REASON FOR DECISION: Granting the lease on the property to a company of sound covenant strength at a market rent provides the Council with a readily marketable asset. 

 

Wards affected: (All Wards);

Lead officer: Peter Benfield


08/02/2024 - *Capital Strategy ref: 2876    Recommmend Forward to Council

To recommend to Full Council the Council’s Capital Strategy for 2024/25.

Decision Maker: Cabinet

Made at meeting: 08/02/2024 - Cabinet

Decision published: 08/02/2024

Effective from: 08/02/2024

Decision:

RESOLVED – That Full Council be recommended

 

That the Capital Strategy 2024/25, as set out in Appendix A to the report be adopted.

 

REASON FOR DECISION: To provide guidance on the Council’s capital programme and the use of its capital resources as required by the Chartered Institute for Public Finance and Accountancy and Prudential Code and Treasury Management Codes.

Wards affected: (All Wards);

Lead officer: Clare Hazard


08/02/2024 - *Treasury Management Policy and Strategy ref: 2877    Recommmend Forward to Council

To recommend to Full Council the Treasury Management Policy and Strategy to set the parameters and key information regarding the Council’s treasury activity, with specific regards to investments and cash flow.

Decision Maker: Cabinet

Made at meeting: 08/02/2024 - Cabinet

Decision published: 08/02/2024

Effective from: 08/02/2024

Decision:

RESOLVED – That Full Council be recommended

 

That the Treasury Management Policy and Strategy 2024/25, as set out in Appendix A to the report, be adopted.

 

REASON FOR DECISION:  The security of the Council’s cash and effective cash flow management is vital in order to support all the services provided by the Council.  The interest received from the Council’s investments is an important source of income in helping the Council set a balanced budget.

 

Wards affected: (All Wards);

Lead officer: Clare Hazard


08/02/2024 - * Budget 2024/25 & Medium Terms Financial Strategy ref: 2868    Recommmend Forward to Council

To recommend to Full Council the Council’s budget and the revised Medium Term Financial Strategy following public consultation (Stage 4 of 4 in setting the forthcoming year’s budget).

Decision Maker: Cabinet

Made at meeting: 08/02/2024 - Cabinet

Decision published: 08/02/2024

Effective from: 08/02/2024

Decision:

RESOLVED – That Full Council be recommended

 

1.  That the changes to the base budget along with the assumptions and approach detailed throughout the report be approved.

 

2. That the responses to the budget consultation be approved.

 

3. That the revenue budget be approved.

 

4. That the rolling forward of the capital programme including additional gross funding of £5,308,900 for new schemes listed within the report be approved.

 

5. That an increase in the ‘Basic Amount’ of Council Tax of £5.70 (2.9%) for 2024/25 for a Band D property be approved.

 

6. That, with regards to Council Tax, the Council approves to levy a 100% Long Term Empty Premium for properties that had been empty for more than 1 year from 1 April 2024 and to levy a 100% Second Home Premium for properties from 1 April 2025 be approved.

 

7. That the Pay Policy Statement 2024/25 set out in Appendix E be approved.

 

REASON FOR DECISION:  To deliver a sustainable budget to deliver the Council’s key objectives

Wards affected: (All Wards);

Lead officer: Lee Colyer


08/02/2024 - *Asset Management Plan 2024/25 ref: 2874    Recommmend Forward to Council

To recommend to Full Council the revised Asset Management Plan following public consultation.

Decision Maker: Cabinet

Made at meeting: 08/02/2024 - Cabinet

Decision published: 08/02/2024

Effective from: 08/02/2024

Decision:

RESOLVED – That Full Council be recommended

 

1. That the Asset Management plan 2024/25 be adopted.

 

2. That the Head of Economic Development and Property, in consultation with the Cabinet Member for Finance and Performance, to amend Appendix 4 of the Asset Management Plan, the list of assets for potential disposal, and amend the text in the Asset Management Plan to accommodate those changes prior to submission to Full Council be approved.

 

REASON FOR DECISION: The Plan supports the Council’s Corporate Priorities in the Five-Year Plan.

 

Wards affected: (All Wards);

Lead officer: David Candlin


08/02/2024 - Property Transaction Report July to December 2023 ref: 2875    Decision Made

This report informs Cabinet of the property transactions completed under delegated authority between 1 July 2023 and 31 December 2023.

Decision Maker: Cabinet

Made at meeting: 08/02/2024 - Cabinet

Decision published: 08/02/2024

Effective from: 17/02/2024

Decision:

RESOLVED – That the report be noted.

 

REASON FOR DECISION:  To comply with the Constitution.

Wards affected: (All Wards);

Lead officer: David Candlin


08/02/2024 - Award of Partnership Services Contracts ref: 2879    Decision Made

The current contract to deliver a hospital discharge service, home straight service and handyperson expire on 31 March 2023.  Procurement has commenced for new contracts.  The hospital discharge service is a shared service with Sevenoaks District Council and Tonbridge and Malling Council and the Council is leading the procurement on behalf of the three local authorities.

Decision Maker: Cabinet

Made at meeting: 08/02/2024 - Cabinet

Decision published: 08/02/2024

Effective from: 17/02/2024

Decision:

RESOLVED –

 

1.  That delegated authority be given to the Head of Housing, Health and Environment to award the Better Care Funded Partnership Services contract to Supplier A referred to in the Exempt Appendix A, and to enter that contract with Supplier A for a period of one year from 1 April 2024 with the option of four annual extensions be approved.

 

2. That delegated authority be given to the Head of Legal Services and the S151 Officer to undertake all legal and financial requirements necessary to complete the contract be approved.

 

3. That delegated authority be given to the Head of Legal Services to negotiate and complete the contract and all ancillary documents as may be necessary be approved.

 

REASON FOR DECISION: To provide a service that gives practical support to help patients with a housing related issue to leave hospital and go home in a safe and timely manner. 

Wards affected: (All Wards);

Lead officer: Sue Oliver


08/02/2024 - Cleaning and Hygiene Maintenance Tender ref: 2872    Decision Made

To award a contract to a suitably experienced and qualified contractor to undertake the cleaning and hygiene maintenance for several operational properties, public conveniences and temporary accommodation.

Decision Maker: Cabinet

Made at meeting: 08/02/2024 - Cabinet

Decision published: 08/02/2024

Effective from: 17/02/2024

Decision:

RESOLVED –

 

1. That the award of the new Cleaning and Hygiene contract to the preferred bidder for a three-year term from 1 May 2024 with the option of two extensions of one year at a time be approved.

 

2. That the drafting and completion of the contract and any relevant ancillary documentation be delegated to the Head of Legal Partnership be approved.

 

REASON FOR DECISION:  The preferred contractor met the requirements of the Council and provides a saving to the proposed budget for 2024/25.

 

Wards affected: (All Wards);

Lead officer: Denise Haylett


08/02/2024 - Banking Tender 2024/25 ref: 2869    Decision Made

The Council is re-tendering its banking and merchant services contract.  This report is to obtain Cabinet approval to contract with the winning bidder, as the contract is likely to be valued at over £250,000 and therefore require a key decision.

Decision Maker: Cabinet

Made at meeting: 08/02/2024 - Cabinet

Decision published: 08/02/2024

Effective from: 17/02/2024

Decision:

RESOLVED – 

 

1. That a 5-year contract to supply Banking and Merchant Services to Tunbridge Wells Borough Council be awarded to Lloyds Bank beginning 1 April 2024 be approved.

 

2. That an extension of up to 60 months at the end of the initial 5 year contract term, contingent upon on the contract continuing to provide value for money and satisfactory service performance levels be approved.

 

3. That authority be given to the Head of Legal Partnership to enter into the contract with Lloyds Bank be approved.

 

REASON FOR DECISION: A Banking and Merchant Services provider is required in order for TWBC to continue its functions.

Wards affected: (All Wards);

Lead officer: Jane Fineman


02/02/2024 - TWBC response to Kent County Council's consultation on the Kent Local Flood Risk Strategy 2024-2034 consultation document ref: 2865    Decision Made

KCC is consulting on a draft Local Flood Risk Management Strategy, spanning the period 2024-2034.  This report explains what the consultation is about, the purpose/aims/objectives of the Local Flood Risk Management Strategy and sets out the formal response to be submitted on behalf of TWBC to the consultation.

Decision Maker: Cabinet Member for Housing and Planning

Decision published: 02/02/2024

Effective from: 10/02/2024

Decision:

RESOLVED –

 

1.    That the current consultation on the Kent County Council Kent Local Flood Risk Management Strategy 2024-2034 be noted.

 

2.    That the responses set out in the completed Consultation Questionnaire at Appendix A, be submitted on or before 30 January 2024, as Tunbridge Wells Borough Council’s representations to KCC’s consultation on the Local Flood Risk Management Strategy be approved.

Wards affected: (All Wards);

Lead officer: Ellen Gilbert


31/01/2024 - Release of S106 Contributions for the Expansion of the Car Club into Hawkenbury ref: 2864    Decision Made

That £27,320.98 of s106 funding held by TWBC (pursuant of planning reference 16/07023) is committed to supporting the provision of a car club at Duncalf Road in the Hollyfields development in Hawkenbury, Tunbridge Wells.  

Decision Maker: Cabinet Member for Housing and Planning

Decision published: 31/01/2024

Effective from: 08/02/2024

Decision:

RESOLVED –

 

1.    That funding totalling £27,320.98 of s106 funding (Planning Ref: 16/07023) be committed to supporting the providing of a car club car at Duncalf Road in the Hollyfields development in Hawkenbury, Tunbridge Wells be approved.

 

2.    That the s106 funding is transferred in one sum to Co-Wheels (the contracted car club operator) in accordance with the contract signed between the Council and Co-Wheels in September 2023 following a procurement process be approved.

 

3.       That in accordance with the renewed Tunbridge Wells Car Club agreement, Co-Wheels provides a car designated to the Hollyfields development for 3 years and agrees to provide marketing to local residents, in addition to a single one-year membership of the car club and a single £25 driving time credit for the first 40 households to occupy a property at the development, and a free sign-up to the car club for one member of the each of the first 155 households to occupy a property at the development to register with the car club be approved.

 

4.       That this car be based out of a designated space on Duncalf Road provided by the developer, Berkeley Homes.  Berkeley Homes will be responsible for ensuring that this space is maintained and its exclusive use for car club purposes ensured as per the Owner’s Covenants pursuant to the s106 agreement for the development be approved.

 

 

Wards affected: Park;

Lead officer: James Read